Sponsors
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Chaperone Duties/Student Safety &
Behavior Guidelines
CHAPERONE DUTIES
The overall role of a chaperone is to assist band directors during band
events in order to accomplish a common goal of student safety.
Chaperones are asked to:
- Check their e-mails and/or the band
website to find out the time they are needed to arrive before each
event.
- Assist with the set-up and collection of
seat cushions and help dispense water to the band members in the
bleachers.
- Carry the first aid kits to and
from the stands and dispense minor first aid when necessary (after
checking the appropriate medical forms).
- Be responsible for checking off students
on the bus rosters before the buses leave the parking lots upon leaving
the school and every time students return to the buses.
- Collecting parent notes regarding special
transportation instructions.
- Check the buses for equipment, personal
items, etc., after every band member has left each bus and place lost
items on the table in the band room.
- Monitor student behavior and report any
major issues to the head chaperones who will report directly to the
band directors so that they may handle any necessary discipline.
- Return all name tags, rosters, and
permission forms to the head chaperones at the end of each event.
- Supervise and monitor activities such as
hanging uniforms, helping the hospitality team, or the equipment crew,
if needed.
It is not the job of the chaperones to administer discipline.
They may remind the students of the appropriate behavior guidelines,
then advise the head chaperones who will report to the band
directors. The directors and/or the school administration will
administer the appropriate discipline for the situation.
All of the volunteers are present for the benefit of the students and
the Bearden High Band Program. Working together with the
directors and the various committee chairs, we can actively participate
to make the Bearden Band a rewarding “family experience”.
NOTE: Chaperones will be contacted by e-mail several days prior
to events to be given details and/or itineraries. They are
responsible for replying to those e-mails or notifying head chaperones
if their plans have changed and they are unavailable to work an event
for which they have volunteered. Advance notice is appreciated if
possible. Head chaperones are available to answer questions by
e-mail.
STUDENT SAFETY
AND BEHAVIOR GUIDELINES
- Non-band members may not sit with the
band in the stands.
- Students must remain seated on the buses
and may not sit backwards in the bus seats or lean over the backs of
the seats.
- Excessive noise is not permitted on the
bus.
- Undressing is not allowed.
- Foul language is prohibited.
- Inappropriate physical contact is not
allowed.
- Inappropriate conversation topics will
not be allowed.
- Students must listen to the bus driver
for any other safety instructions.
- Students will be addressed by the band
directors or chaperones before leaving the buses in order to receive
instructions concerning where to go, what to bring, what to do, what to
wear, and /or when to return to the buses. Students
must listen carefully to these instructions.
- Students must respect the adult
volunteers who are helping with the band activities.
- Students not returning on the bus from
any band event ARE REQUIRED to bring a permission slip from a parent
with the following information: (1) Name and date of the event
from which the student is leaving, (2) Name of parent/guardian the
student is leaving with, (3) Phone number where the parent can be
reached if verification is needed, and (4) Signature of the parent.
This form MUST be given to a chaperone on that student’s bus when the
child originally boards the bus to leave Bearden High. Additionally,
student must make arrangements to have their uniform returned to the
band room and their instrument unloaded and properly stored in the band
room.
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