ByLaws
THE COLONIAL VILLAGE
NEIGHBORHOOD ASSOCIATION
BY-LAWS
Purpose
Our objective is to recruit and utilize all relevant
available resources that will promote and provide Community
Pride, Economic Development, Involved Citizenship, and
Solutions to Community Issues. Local, County,
and State Government Bodies that are committed to working
with citizens of The Association for the betterment
of The Association and all Knoxvillians as a whole are
welcome. This objective will be maximized by our
partnership with Law Enforcement, Churches, Businesses,
Neighborhood Organizations, and Civic Groups and Schools.
ByLaws
ARTICLE I – NAME
The name of the organization will be The Colonial
Village Neighborhood Association (The Association) or
C.V.N.A.
ARTICLE II – BASIC POLICIES
A. The Association will be noncommercial, nonsectarian,
and nonpartisan. Any economic development activities
of the Association in regards to promoting neighborhood
businesses or businesses owned by neighborhood residents
must have approval of the Executive Board.
B. The name of The Association or the names
of any members in their official capacities will not
be used in conjunction with a commercial concern or
with any partisan interest for any purpose not appropriately
related to promotion of the objectives of The Association.
C. The Association will not directly or indirectly
participate in or intervene in anyway, including the
publishing or distribution of statements in any political
campaign on behalf of, or in opposition to any candidate
for Public office.
ARTICLE III – OBJECTIVE
Our objective is to recruit and utilize all relevant
available resources that will promote and provide Community
Pride, Economic Development, Involved Citizenship and
solutions to Community Issues through local, county
or state government bodies that are committed to working
with citizens of The Association. This objective
will be met by our partnership with Law Enforcement,
Churches, Businesses, Neighborhood Organizations, Civic
Groups, and schools.
ARTICLE IV – MEMBERSHIP
SECTION 1. ELIGIBILITY. The membership
of The Association will consist of any persons living
in a single family dwelling within the confines of the
stated boundaries who are at least 18 years of age.
SECTION 2. MEMBERSHIP DUES. The
annual dues for membership will be set at $10.00 per
member per year and are due by September 1st of each
year.
SECTION 3. VOTING. There will be one
vote per member whose dues are current. A simple
majority (one half plus one person) of those members
present will be required to carry any motion and vote.
SECTION 4. MEMBERSHIP LIST. The Treasurer
of The Association will keep an accurate list of the
names of the members; including current addresses, telephone
numbers and e-mail addresses.
SECTION 5. MEMBERSHIP MEETINGS. Meetings
will be scheduled on a monthly basis. Notice of
the time and date will be given by one of the following
methods: 1) written flyers, 2) verbal communication,
3) e-mail, 4) neighborhood postings.
The board may also organize specially called meetings.
The membership must be given at least one week’s
prior notice of the meeting.
ARTICLE V – ELECTION AND TERMS OF OFFICERS.
Candidates for elected offices will be nominated
in April. The candidates will be seconded and voted
on by the members present at the July meeting. Elected
officers will serve a term of two years or until a successor
is elected. Elected terms will begin September
1st of the current election year.
SECTION 1. COMPOSITION OF EXECUTIVE BOARD.
Elected officers will be, President, Vice-President,
Secretary, Assistant Secretary, Treasurer, Assistant
Treasurer. Additionally there will be at least
six (6) geographic districts representatives. District
representatives will not be elected but will be recruited
volunteers appointed by the Executive Board. A
volunteer appointed by the Board, will serve as webmaster.
These elected officers and representatives will comprise
the Association’s Executive Board.
SECTION 2. RESIGNATION
Any officer may resign from office by filing a written
resignation with the secretary or make a statement at
a regular meeting. Any resigning officer will
remain as a good standing member.
SECTION 3. TERMINATION
Any officer may be terminated by a majority vote
of the members present at a regular or special meeting
whenever it is judged to be in the best interest of
The Association.
SECTION 4. VACANCIES
A vacancy in any office because of resignation, termination,
disqualification, death or otherwise may be filled by
the officers or general elections for the remainder
of the term.
SECTION 5. OTHER COMMITEES.
The President or Vice-President may designate one
or more committees consisting of a team leader and describe
the duties and authority of each committee. All
committees will report their activities and recommendations
to The Association at their monthly meeting or as requested.
ARTICLE VI – OFFICER DUTIES
SECTION 1. PRESIDENT
The President will preside at all meetings of The
Association.
SECTION 2. VICE-PRESIDENT
The Vice-President will preside in the absence of
the President and serve as program coordinator.
SECTION 3. SECRETARY
The Secretary will keep the minutes of all meetings.
SECTION 4. ASSISTANT SECRETARY
The Assist. Secretary will carry on correspondence
including letters requesting grants or donations, thank
you notes and reminders of meetings to speakers, etc.
SECTION 5. TREASURER AND ASSISTANT TREASURER
The Treasurer and Assistant Treasurer will establish
a checking account in the name of The Association and
will be responsible for maintaining an accounting of
all the funds. The account will require the signature
of two Executive Board Members, the Treasurer and President.
Withdrawals from the account of fifty ($50) dollars
or more will be made only after the Executive Board
has passed motion. Regular annual expenses can be paid
in agreement by the President and Treasurer without
Board approval. The Treasurer and Assistant Treasurer
will give an oral report of the funds at each meeting
and provide a written quarterly report.
The Treasurer will keep an accurate roster of the
names, telephone numbers and email addresses of each
member and attendee.
SECTION 6. DISTRICT REPRESENTATIVES.
The Representatives will assist the President with
notice of the monthly meetings. Notice will be
given by: 1) written flyers, 2) verbal communication,
3) e-mail, 4) neighborhood postings..
SECTION 7. WEBMASTER
The Webmaster will be responsible for managing the
CVNA list-serv and website. The list-serv requires
weekly monitoring to assess e-mails that need authorization
by the list moderator (Webmaster). The website
requires monthly maintenance and updating. The
Board President will maintain a complete job description
of these duties and assist the Webmaster with these
duties as needed.
SECTION 8. ALL OFFICERS
A. Will perform the duties prescribed in these by-laws
and those assigned from time to time.
B. Will deliver to their successors all official
material by September 1st of the election year.
C. The books will be delivered, and a written report
provided to the incoming Board by September 1st of the
election year.
ARTICLE VII – BY-LAW AMMENDMENTS
Amendments to the by-laws may be made in the following
manner:
A. The President or Vice-President will adopt a resolution
setting forth the proposed amendment and direct that
it be submitted to a vote at a meeting of the members
of The Association, which maybe a regular or special
meeting.
B. The by-laws may be amended at any monthly meeting
by a majority vote of those members present, provided
a notice of amendment has been given at a previous meeting.
Original writing August, 2002
Amended writing August, 2005
Amended writing January, 2010
|