ByLaws
THE
COLONIAL VILLAGE NEIGHBORHOOD ASSOCIATION
BY-LAWS
ARTICLE I – NAME
The name
of the organization will be The Colonial Village Neighborhood
Association (The Association) or C.V.N.A.
ARTICLE II – BASIC POLICIES
A. The Association will be noncommercial, nonsectarian
and nonpartisan.
B. The name of The Association or the names
of any members in their official capacities will not
be used in any connection with a commercial concern
or with any partisan interest for any purpose not appropriately
related to promotion of the objects of The Association.
C. The Association will not directly or indirectly
participate in or intervene in
anyway, including the publishing or distribution
of statements in any political campaign on behalf of,
or in opposition to any candidate for Public office;
or devote more than an insignificant part of its activities
to attempting to influence legislation by propaganda
or otherwise.
ARTICLE III-OBJECTIVE
Our objective is to recruit and utilize all relevant
available resources that will promote and provide Community
Pride, Economic Development, Involved Citizenship and
solutions to Community Issues through local, county
or state government bodies that are committed to working
with citizens of
The Association. This objective will be met
by our partnership with Law Enforcement as well as Churches,
Business, Neighborhood Organizations and Civic Groups.
ARTICLE IV-MEMBERSHIP
SECTION 1. ELIGIBILITY. The membership
of The Association will consist of any persons living
in single family dwellings within the confines of the
stated boundaries, are at least 18 years of age.
SECTION 2. MEMBERSHIP DUES. The
annual dues for membership will be set at $10.00 per
member per year and are due by September 1st. of each
year.
SECTION 3. VOTING. There will be one
vote per member whose dues are current. A simple
majority (one half plus one person) of those members
present will be required to carry any motion and vote.
SECTION 4. MEMBERSHIP LIST. The
Secretary of The Association will keep an accurate list
of the names of the members, including current addresses,
telephone numbers and e-mail addresses.
SECTION 5. MEMBERSHIP MEETINGS. Meetings
will be scheduled on a monthly basis. Notice of
the time and date will be given by one of the following
methods; 1) written flyers, 2) verbal communication,
3) e-mail, 4) neighborhood postings.
The board may also organize specially called meetings
but the membership must be given at least a week’s notice
of the meeting.
ARTICLE 5. ELECTION AND TERMS OF OFFICERS.
Candidates for elected offices will be nominated,
seconded and voted on by the members present at the
meeting. Elections will be held at the scheduled
monthly meeting in April. Elected officers will
serve a term of two years or until a successor is elected.
Elected terms will begin September 1st of the
current year.
SECTION 1. COMPOSITION OF ELECTED OFFICERS.
Elected officers will be President, Vice-President,
Secretary, Assist. Secretary, Treasurer, Assist. Treasurer
and twelve representatives from six geographic districts.
These elected officers and representatives will comprise
theAssociation’s Executive Board.
SECTION 2. RESIGNATION
Any officer may resign from office by filing a written
resignation with the secretary or make a statement at
a regular meeting. Any resigning officer will
remain as a good standing member.
SECTION 3. TERMINATION
Any officer may be terminated by a majority vote
of the members present at a regular or special meeting
whenever it is judged to be in the best interest of
The Association.
SECTION 4. VACANCIES
A vacancy in any office because of resignation, termination,
disqualification, death or otherwise may be filled by
the officers or general elections for the remainder
of the term.
SECTION 5. OTHER COMMITEES.
The President or Vice-President may designate one
or more committees consisting of a team leader and describe
the duties and authority of each committee. All
committees will report their activities and recommendations
to The Association at their monthly meeting or as requested.
ARTICLE VII. OFFICER DUTIES
SECTION 1. PRESIDENT
The President will preside at all meetings
of The Association.
SECTION 2. VICE-PRESIDENT
The Vice-President will preside in the absence of
the President and serve as program coordinator.
SECTION 3. SECRETARY
The Secretary will keep the minutes of all meetings.
The Secretary will keep an accurate roster of
the names, telephone numbers, and e-mail addresses of
each member and attendee.
SECTION 4. ASSIST. SECRETARY
The Assist. Secretary will carry on correspondence
including letters requesting grants or donations, thank
you notes and reminders of meetings to speakers, etc.
SECTION 5. TREASURER AND ASSIT. TREASURER
The Treasurer and Assist. Treasurer will establish
a checking account in the name of The Association and
will be responsible for maintaining and accounting of
all the funds. The account will bear the signature
of two, the Treasurer or Assist. Treasurer and The President
or Vice-President. Withdrawals from the account
of fifty ($50) dollars or more will be made only after
the Executive Board has passed motion. The Treasurer
and Assist. Treasurer will give an oral report of the
funds at eachmeeting and a written quarterly report.
SECTION 6. TWELVE DISTRICT REPRESENTATIVES.
The Representatives will assist the President with
notice of the monthly meetings. Notice will be
given by; 1) written flyers, 2) verbal communication,
3) e-mail, 4) neighborhood postings.
SECTION 7. ALL OFFICERS
A. Will perform the duties prescribed in these by-laws
and those assigned from time to time.
B. Will deliver to their successors all official
material within 30 days following the meeting at which
successors are installed.
C. The books will be delivered after being audited
and a written report given.
ARTICLE VIII. BY-LAW AMMENDMENTS
Amendments
to the by-laws may be made in the following manner:
A. The President or Vice-President will adopt a resolution
setting forth the proposed amendment and direct that
it be submitted to a vote at a meeting of the members
of The Association, which maybe a regular or special
meeting.
B. The by-laws may be amended at any monthly meeting
by a majority vote of those members present, provided
a notice of amendment has been given at a previous meeting.
Original writing August, 2002
Amended writing August, 2005
|