Board Minutes

Minutes

Colonial Village Neighborhood Association Board Meeting

March 3, 2011

Dues Status report / Treasurers Report –

Total Members – 89

Activity since January 1, 2011

Beginning Balance 2161.98

Deposit – Dues 40.00

Balance February 1 2201.98

Chip reported that the balance in February was overstated by $20

Old Business:

South Knoxville Neighborhood and Business Coalition Report – Terry reported that A Crime Forum is being planned in South Knoxville to discuss neighborhood concerns with City officials. Lyn Sterchi of South Haven NA is working with Nick Pavlis to plan the Forum. SKNBC has applied for a Neighborhood Small Grant to fund new homeowner welcome gify bags to promote South Knoxville assets and inform new owners about neighborhood associations.
Neighborhood Sign – Chip explained that because of the main gas line that runs along the edge of the property at Mayflower and Chapman Hwy, he will need to contact KUB and the city before any sign construction can occur. The gas line runs through the middle of the planned sign location and the sign placement will need to change some on this property.
Greenway – We are still waiting on resources to inform neighbors about greenway expansion through out Knoxville and especially Legacy Park’s plans for over 20 miles of greenways in South Knoxville.
Neighborhood Clean-up Day –Saturday April 2, 2011. Mary and Joe will follow-up with the City and Keep Knoxville Beautiful to coordinate supplies. More announcements will be made via the List Serve. Please help recruit your neighbors to help!

New Business

Board Nominations - Chip volunteered to be Treasurer for the coming election. Still need VP and Secretary.
Mooreland Heights Safety Patrol – Chip announced that the PTA is organizing their annual trip to Washington DC to take the Safety Patrol group who have volunteered a certain number of hours. The PTA has asked us to consider the same contribution we made last year of $100. The board unanimously approved the expense. Chip will deliver a check to the school next week.
New Business in the Village – Paula reported that a coffee shop is planned to open up along Chapman Hwy near Colonial Drive. They will also sell other retail gift/personal items.

Speaker schedule

March - (Liz) Mercy South

April – (Paula) UT agriculture office re: neighborhood plants/trees

May – Picnic

June -

The next CVNA Board Meeting will be Thursday, April 7, 2011

Minutes

Colonial Village Neighborhood Association Board Meeting

February 3, 2011

Dues Status report / Treasurers Report –

Total Members – 89

Activity since January 1, 2011

Beginning Balance 2251.98

Discover ET (annual dues/Website) ( 90.00)

Deposit – Dues (2 members) 20.00

Balance February 1 2181.98

Old Business:

South Knoxville Neighborhood and Business Coalition Report – Terry reported that the principals from South Doyle HS and Middle attended the last SKNBC meeting to discuss progress at the schools to make improvements. SDHS is under many changes to improve attendance, graduation rates, and scores. Very impressive plans.
Neighborhood Sign – Chip reported that KUB has been replacing the main gas lines along Chapman Hwy which has allowed for the site to be totally cleared by KUB. While this is delaying progress on the sign, the work they did was extremely helpful to our plans. Knock out roses were suggested to fill in the hillside along Chapman Hwy below the sign.
Greenway – We are still waiting on resources to inform neighbors about greenway expansion through out Knoxville and especially Legacy Park’s plans for over 20 miles of greenways in South Knoxville.
COIN Mayoral Forum – February 7 at 7pm at Church Street United Methodist Church.

New Business

Neighborhood Clean-up Day – Mary Touchton explained that we need to pick a date so she and Joe can coordinate the event and get a dumpster. The group decided on Saturday April 2, 2011. Mary and Joe will follow-up with the City and Keep Knoxville Beautiful to coordinate supplies.
Board Nominations - Chip volunteered to be Treasurer for the coming election. Still need VP and Secretary.

Speaker schedule

February – (Joe Harrison) paul Deleon Immigrant issues

March - (Liz) Electronic Medical Records

April – (Paula) UT agriculture office re: neighborhood plants/trees

May - Picnic

The next CVNA Board Meeting will be Thursday, March 3, 2011

Minutes

Colonial Village Neighborhood Association Board Meeting

January 6, 2011

THE JANUARY BOARD MEETING WAS CANCELLED DUE TO WINTER WEATHER ADVISORY

Dues Status report / Treasurers Report –

Old Business:

New Business

Speaker schedule

February – (Joe Harrison) paul Deleon Immigrant issues

March - (Liz) Electronic Medical Records

April – (Paula)

May - Picnic

The next CVNA Board Meeting will be Thursday, February 3, 2011

Minutes

Colonial Village Neighborhood Association Board Meeting

October 7, 2010

Dues Status report / Treasurers Report – Chip

o Deposit of $300 for 30 more membership dues

o Chip reported a total of 68 members/24 are new or returning members.

o Chip also noted that an old account has been closed. $5 transferred to the current accnt.

Old Business:

 South Knoxville Neighborhood and Business Coalition Report – Terry discussed the proposed R-4 zoning recommendations that the Neighborhood Advisory Council is organizing to provided to City Council. Additionally SKNBC is working to establish an Advisory Group for Flenniken as previously discussed and is making recommendations for an impartial moderator

 South Knoxville Foundation – Chip announced that he is now on the Board. The SKF Board has approved to help coordinate efforts with the Legacy Parks Foundation to promote a developing plan to link Ijams Nature Center to additional greenspaces and Hastie natural area. A proposed greenway loop would consist of about 20 miles of trails. Additional greenway projects are identified including one in Colonial Village along the Smoky Mountain Railroad bed.

 Neighborhood Sign – City cleared trees and ground cover. Chip plans to contact a neighborhood arborist to entice further volunteer work to the area. Paula will follow-up with school art teacher to develop plans for art class participation. Permit can be pulled when sign design finalized

 School supplies from picnic delivered and acknowledged by Mr. Miller.

 Association Goals –

o Business Directory – Paula will continue going to businesses to recruit participants.

 R-4 zoning follow-up – Neighborhood Advisory Council – addressed above

 Replace Donna as Treasurer – Donna has turned over all Treasurer documents to Chip. Paula has identified a Treasurer candidate. Per the By-laws the Board can replace a resigning member of the Executive Committee.

 Donation for Mr. Inman sent $100 from members to Alzheimer’s Assoc

New Business

 Phone call follow-ups to membership letters – Chip identified a few members who have not renewed their membership this year. Chip will send a reminder notification to most people via e-mail and a reminder letter will be sent to those members without an e-mail address.

 KAT bus stop at Colonial Village. Lake Forest Neighborhood Association contacted Chip to see if CVNA would like to work with them to attempt to re-establish a KAT bus stop on Chapman Hwy within the Colonial Village area. Currently several stops have been eliminated along Chapman Hwy. The board voted unanimously to participate. Chip will follow-up with the Lake Forest Association. Paula noted the KAT Community Advisory Committee would be helpful in this process.

Announcements:

 KUB will have a presentation on October 25, 5-7pm at South Doyle Middle School to present the recommendations from the Tree Trim Policy Review Panel.

 KUB will be working on the natural gas main line along Chapman Hwy from Mid-October 2010 until June 2011. The section of Chapman Hwy between Woodlawn Pike and Linford Rd. will be effected.

 A South Knoxville neighbor who lives on Sevierville Pike is offering free Daylilies to South Knoxville organizations. After discussion the board approved placing some along the hillside below the location of the new neighborhood sign. Chip will contact the person offering the daylilies to pick some up if they are still available.

Speaker schedule

October – (Joe Harrison) John Hunter, City Chief Traffic Engineer - Henley Bridge Closure

November – (Chip) George Scott - Henley/Chapman Blvd idea

Next CVNA Board meeting will be 7pm, November 4, 2010

Minutes

Colonial Village Neighborhood Association Board Meeting

August 5, 2010

 Dues Status report / Treasurers Report – Donna

Check to US Post Master - $70 to renew P.O. Box

Old Business:

 South Knoxville Neighborhood and Business Coalition Report –

o SKNBC Charter approved by CVNA and 6 other neighborhood associations

o Mayoral Forum July 13th – Canceled due to nonparticipation by Tim Burchett

 Neighborhood Sign – Easement letter is being finished at no charge by Chip’s attorney. Chip will file the letter with the register of deeds office. Chip will contact the City regarding tree and brush removal. Paula will follow-up with the Art teacher at Mooreland Heights regarding plans for student participation in sign and landscape design. We will need to apply for permit once a design is determined.

 Association Goals –

o Business Directory – Paula explained the letter that can be taken to neighborhood businesses to encourage their participation in the directory and the association. Paula will begin contacting Colonial Village businesses regarding the directory and the picnic in September.

New Business

 Possible speaker – Metropolitan Drug Commission, Tyler Pavlis - 5 minutes at next assoc. meeting. Chip explained that the original speaker (GOOH-Get Out of Our House) had to cancel. He offered to contact the Metro Drug Commission regarding a full presentation in combination with Tyler’s presentation about prescription drugs and teenagers.

 Community Pride – start a Good Neighbor Award – acknowledge the positive

 Membership dues letters – Chip will have them in the mail mid August.

 Membership Acknowledgement – Chip will follow-up with a post-card to members requesting acknowledgement of their payment.

 Replace Donna as Treasurer/Remaining positions in place till next year? No suggestions for replacement of Donna at this time. Chip and Paula will follow-up with a couple of members to encourage their involvement

 Checking account and Federal ID# - The board approved for Chip to apply for a Federal ID so that the checking account could be tied to that ID rather than a personal social security number. Chip will follow-up to see if Regions can continue our account as a free account rather than charging $5 a month as a recent letter indicated. If they begin to charge for the account. Chip recommended we switch banks to CBBC who still has a free account specifically for Community Organizations.

Speaker schedule

August – Metropolitan Drug Commission

September – Picnic

October – (Joe Harrison) City TDOT Coordinator Re: Henley Bridge Closure

November – (Chip) George Scott - Henley/Chapman Blvd idea

Minutes

Colonial Village Neighborhood Association Board Meeting

July 1, 2010

Attendance: Chip Barry Liz Colbert Carol Blair Mary Touchton

Joe Harrison John Brown Terry Caruthers

Dues Status report / Treasurers Report – Donna was absent. Chip reported.

Check to SKNBC Membership approved by email. ($35)

Old Business:

 South Knoxville Neighborhood and Business Coalition Report –

o SKNBC Charter approved by CVNA via e-mail in June. Official representatives are Terry Caruthers and Chip Barry

o Mayoral Forum July 13th – Canceled due to Tim Burchet declining to participate.

 East TN Foundation Community Grant – Neighborhood Sign Awarded Grant – Chip submitted a revised budget. The easement letter is being drawn up by an attorney. The City is on notice to clear a couple of trees. Permit will be filed once easement letter filed.

 Association Goals –

o Business Directory – Delayed to next month when Paula is in attendance

New Business

 Tyler Pavlis – Member of Metropolitan Drug Commission, 5 minutes at next assoc. meeting

 Community Pride – Chip suggested that we find a way to acknowledge the positive aspects of our neighborhood. We tend to spend a lot of time talking about codes issues but don’t recognize when a neighbor has made a good effort to improve their property. One way to to do that is to start a Good Neighbor Award. Discussion occurred about placing a sign in a neighbor’s yard and posting their home on our website. Winner would be awarded each month. This will be discussed further at the next meeting.

 Membership dues letters – need to get them out this month. Chip will follow-up with Donna about the list of current members and work with Joe about e-mailing as many as possible.

 Membership Acknowledgement (post card or e-mail when dues paid) – Post card could have a cut out area for people to have a membership card if they wish. Terry suggested that we put a check box on the membership letter where people can choose if they want an acknowledgement card returned to them.

 Replace Donna as Treasurer/Remaining positions in place till next year? Donna Maxwell has asked to step down as Treasurer since her work schedule does not allow her to attend meetings and work and other obligations are keeping her very busy. Assistant Treasurer was Jan Steffan who resigned last year. Board members are asked to propose a new Treasurer at the next meeting. If you are willing to take the position for the next year, please e-mail Chip.

 Checking account and Federal ID# -Chip noted that we can get a Federal ID on line. A number is issued immediately and the ID number is free. Currently the checking account is listed under Chip’s Social Security number. We can use the Federal ID and not run into issues later when the signatory names on the checking account need to change. All voted in favor of getting a Federal ID.

 Terry noted that our meeting signs need to be updated with the correct website address since KORnet will no longer exist. Change to DiscoverET. Chip will price labels.

Speaker schedule

July – (Carol Blair) Police Forensic Unit October – (Joe H.) City TDOT Coord.

August – (Donna Maxwell) GOOH? Re: Henley Bridge Closure

September – Picnic November – (Chip) George Scott

The board meeting for June was canceled. ---------------------------------

Minutes

Colonial Village Neighborhood Association Board Meeting

May 6, 2010

 Dues Status report / Treasurers Report – D. Maxwell was absent. C. Barry reported.

Check to Mooreland Heights PTA ($100) approved by email and delivered in March.

Old Business:

 South Knoxville Neighborhood and Business Coalition Report –

o SKNBC Charter – being finalized and will need to be reviewed by each neighborhood association board by July.

o Mayoral Forum July 13th – Gene Patterson Moderating

 East TN Foundation Community Grant – Neighborhood Sign – grant awards will be given sometime in June. Will keep you posted

 Association Goals –

o Invite Business Owners/Firemen/Police to picnic – P. Gumpman will contact the Fire department. C Barry will contact the Police Department. Business Owners will be invited to fall picnic

o New Homeowners – membership letters (about 50 in last 15 months). Chip will include these in the next membership drive in July

New Business

 Codes Issues – encourage people to call 311. Chip has been submitting various codes violations on behalf of the association. However, the more complaints 311 gets regarding a particular address, the more likely the issues will be addressed.

 Membership Acknowledgement (post card or e-mail when dues paid) – Discussed sending a post card (cheaper postage) with a tear off membership card attached. Will need to be discussed further at next meeting

 Possible Speakers: Chip noted that another neighborhood association said the police forensics department gave a very interesting presentation. Carol Cook volunteered to coordinate them for July. Donna Maxwell volunteered to coordinate a speaker for August.

 Picnic Planning – We have this down to a science now!

 Church of God Rummage Sale – May 15th , 8am. Proceeds will go towards a playground.

Speaker schedule

May – Picnic

June - (Terry Caruthers) Knox County Mayor Candidates

July – (Carol Blair) Police Forensic Unit

August – (Donna Maxwell)

Agenda

Colonial Village Neighborhood Association Board Meeting

April 1, 2010

Due to lack of attendance the board meeting was cancelled this month. Only three members present.

_____________________________________________________________________________

 Dues Status report / Treasurers Report – Donna

Check to Mooreland Heights PTA ($100) approved by email and delivered.

Old Business:

 South Knoxville Neighborhood and Business Coalition Report –

o Flenniken Housing Facility-

o School Board/County Commission Candidate Meet and Greet – April 13th 7-9pm at the South Knoxville Community Center (Boys and Girls Club)

o South Knoxville Welcome Packets

o SKNBC Charter

 East TN Foundation Community Grant – Neighborhood Sign (no news yet)

 Smoky Mountain Greenway – Carol Evans of Legacy Parks

 Association Goals –

o Invite Business Owners/Firemen/Police to picnic (letter?) (Paula)

o New Homeowners – membership letters (about 50 in last 15 months)

 Neighborhood Clean-Up Day – Saturday, April 3, 9am at Church of God Parking Lot

New Business

 Codes Issues –

o Recurring problem homes

o Port-o-Potties

 Membership Acknowledgement (post card or e-mail when dues paid)

 Possible Speakers (police forensics department)

 Picnic Planning

Speaker schedule

April – (Mary Touchton) – Keep Knoxville Beautiful

May – Picnic

June - (Terry Caruthers) Knoxville Mayor Candidates

July -

Minutes

Colonial Village Neighborhood Association Board Meeting

March 4, 2010

Attendance: Chip Barry Liz Colbert Joe Harrison Terry Caruthers

Mary Touchston John Brown Paula Gumpman

 Treasurers Report – Donna reported via e-mail that the balance of the account as of the end of February was $2146.26. There were no withdrawals or deposits in the past month.

Old Business:

 South Knoxville Neighborhoods and Business Coalition Report - Chip

o Flenniken Housing Facility- meeting with TYP, Southeast Housing Corporation, Volunteer Ministries and KCDC went very well. The meeting helped to clarify some incorrect information. The meeting was video taped and will be made available to the public. During the meeting it was adamantly stated by the moderator that the TYP must plan to regularly have two-way communication with SKNBC and South Knoxville about the Flenniken Facility.

o School Board/County Commission Candidate Meet and Greet – April 13th at 7pm at the Vestal Community Center on Maryville Pike. This will include School Board District 9 candidates and Commission candidates from District 9 and the two at-large seats.

 East TN Foundation Community Grant – Chip and Paula will finalize the grant application this weekend and submit it on Monday, March 8.

 Final Draft of Bylaws – Terry mentioned her e-mail regarding some grammatical items to correct. A discussion occurred regarding the statement “The Association will be noncommercial,” while one of the Association goals in the bylaws indicates that we will promote economic development. Chip will draft a statement to add clarity and send it to the board members for review.

 Smoky Mountain Greenway – Chip mentioned that five residents have agreed to participate in a committee to develop a plan for a neighborhood greenway: Jonathan Francis, Paula Gumpman, Joe Touchston, Michelle McGinnis, and Chip Barry. Chip also noted that there is a organization, Knox Greenways Coalition, that can assist neighborhoods in the development of a greenway. Chip will follow up with the Coalition to see what assistance they can give us. We know we have a couple of hurdles to overcome to see a greenway happen but know it will be beneficial for our neighborhood in many ways.

 School Board Candidates – All four candidates have confirmed their attendance at the next association meeting, March 11 to present their platform and address questions from the association.

New Business

 Association Goals for 09-10 based on By-Law Objectives – We brainstormed some ideas to help us focus on the goals as outlined in the by-laws:

Community Pride – establish a neighborhood sign on Chapman Hwy, organize a neighborhood clean-up day in conjunction with Keep Knoxville Beautiful, and continue to address code issues.

Economic Development – Create a directory or information source of neighborhood businesses and businesses owned by Colonial Village residents. Invite business owners to our neighborhood picnic. Invite neighborhood businesses to promote their services at our general meeting. CVNA will not sanction any particular business and will not promote one business over another.

Involved Citizenship – Expand the association membership through face-to face connections with neighbors. Invite new property owners (less than one year) to our neighborhood picnic as a casual way to introduce them to the association, Board members will actively solicit volunteers to assist with projects of the association through phone calls and face-to-face encounters. Make better use of our list-serv and Website to help get neighbors more involved in a positive way.

Solutions to Community Issues – continue to build relationships with area police officers, firemen, and city representatives to encourage better solutions to issues. Actively involve neighbors in addressing City code violations. Utilize the list-serv to notify neighbors of issues affecting our residents.

 Neighborhood Cleanup Day– Joe and Mary Touchton announced that residents participating should meet Saturday, April 3 at 9am at the Church of God parking lot. Supplies (trash bags, gloves, hand sanitizer) will be available. They will coordinate for a dumpster to be available. Keep Knoxville Beautiful has donated the supplies.

 Recruit new members – Chip will send membership letters to new residents of the last year. He will also send a follow-up invitation for new residents to attend our May Picnic and to add their e-mail address to our list-serv.

Announcements

Joe Harrison noted that he posted the oral history presentation by Terry Caruthers on our neighborhood website.

Speaker schedule

March – (Liz Colbert Assigned) School Board Candidates

April – (Mary Touchton) – Keep Knoxville Beautiful

May – Picnic

June – (Terry Caruthers) County Mayor Candidates

Minutes

Colonial Village Neighborhood Association Board Meeting

February 11, 2010

Present: Chip Barry, Pres. Paula Gumpman, VP Liz Colbert, Sect. Carol Cook

John Brown Joe Harrison Terry Caruthers Carol Blair

 Dues Status report / Treasurers Report – Donna was not available for the meeting but Chip stated he was not aware of any expenditures since last month.

Old Business:

 South Knoxville Neighborhoods and Business Coalition Report

o Flenniken Advisory Board- SKNBC is revising a letter to the Mayor requesting an advisory board and should submit it in March.

o School Board/County Commission Candidate Meet and Greet – SKNBC is coordinating opportunities for South Knoxville residents to get to know the candidates. Schedules and locations will be advertised.

o Chip noted that the TDOT has approved a change in the lane striping of the renovated Henley Bridge to include 5 lanes with pedestrian sidewalks and bike lanes on either side. SKNBC was instrumental in organizing the meeting where South Knoxville residents concurred with this idea as proposed by SKNBC. SKNBC submitted a letter to the Mayor requesting the change from 6 lanes. City departments also pushed for the change as a result.

 East TN Foundation Community Grant – Neighborhood Sign – Chip reviewed the process for submitting the grant for a new sign. He indicated that we need to coordinate as many neighborhood resources as possible to make the grant a success. Chip stated that the grant is due prior to the next board meeting. The board approved for Chip and Paula to write the grant and submit it without board review.

New Business

 Review By-Laws – the remainder of the By-laws were reviewed and changes noted for final approval of the board at the next meeting. Liz Colbert is coordinating all the changes and notations for the board to review. It was noted that we should post the changes prior to the next meeting and request membership approval pending board approval at the next meeting.

 Association Goals for 09-10 based on By-Law Objectives - Postponed

Community Pride, Economic Development, Involved Citizenship, and

Solutions to Community Issues

 Business guide for South Knoxville on website? Postponed

Additional Items:

John Brown stated that he felt since the Board meetings changed to one hour prior to the Association meeting, we area probably missing some spouses who would otherwise attend. For instance, since he is already at the Board meeting at 6:00pm, his wife does not want to come by herself at 7::00pm. Other members of the Board agreed in regard to spouses. The Board agreed to change the Board meeting time to the first Thursday of each month at 7:00pm beginning in March. This may also be more beneficial for Board members who work until 6:00 or 7:00pm.

Speaker schedule

February – (Carol Cook assigned) Colonial Village History-Terry Caruthers

March – (Liz Colbert Assigned) School Board Candidates

April – (Mary Touchton) – Keep Knoxville Beautiful

Agenda

Colonial Village Neighborhood Association Board Meeting

January 14, 2010

Dues Status report / Treasurers Report – Chip stated that the only disbursement he is aware of is $100 to DiscoverET.com for website/list-serve services.

Old Business:

Association of South Knoxville Neighborhoods Report – Terry and Chip reported on follow-up to the requested public meeting on Dec. 8^ththe city and TDOT regarding the closing of the Henley Bridge for required repairs. The city plans to hold another public meeting to discuss three options for the proposed new deck of the bridge
Speakers – Mary Touchton volunteered to get a speaker for April.
East TN Foundation Community Grant – Chip announced that the Community Grant is available again this year. He recommended that we propose funds for a neighborhood sign at Mayflower and Stone Rd. There is a required workshop in Feb 8 from 5:30 – 7:00pm at the Cansler YMCA in order to apply for the grant. Chip Barry and Paula Gumpman both plan to attend the workshop. Discussion occurred regarding sign location, design and prior experiences. The grant allow for funding to be used between June1, 2010 and June 1, 2011. Joe Harrison and Paula Gumpman volunteered to work on a committee to assist with the development of an implementation plan for the proposed sign.

New Business

Review By-Laws – Review occurred through Article 5 Section 1. Suggested changes will be organized by Liz Colbert in a word draft to highlight proposed changes. By-laws will be further reviewed at the next meeting. Final Draft will require Association approval.
Association Goals for 09-10 based on By-Law Objectives - (postponed)
- Community Pride
- Economic Development
- Involved Citizenship
- Solutions to Community Issues
Business guide for South Knoxville on website? - (postponed)

Speaker schedule

January – (Paula Gumpman assigned) 311 Director

February – (Carol Cook assigned) Colonial Village History-Terry Caruthers

March – (Liz Colbert Assigned)

April – (Mary Touchton assigned)

May – Picnic

Meeting was adjourned at 7:00pm to start the Association meeting.

Next Board meeting will be Tuesday, February 11 at 6:00pm

Minutes

Colonial Village Neighborhood Association Board Meeting

November 17, 2009

Present: Chip Barry, Liz Colbert, Carol Cook, Terry Caruthers, John Brown

Dues Status report / Treasurers Report – Donna reported via written report that as of the end of October 1, 2009 the balance of the account was 2266.26.

Old Business:

Smoky Mtn Greenway – Chip will be organizing committee to begin in January. The last meeting date did not work for all members. Terry also volunteered to be a member.
Oral history of Colonial Village – Terry discussed some of her findings regarding businesses established in our area over the years.
Codes issues – Chip addressed at CVNA general meeting. Most issues have been addressed. The city is well aware of the issues with the properties at Stone Road and Chapman Hwy ( port-o-potties and dilapidated structure), and on Judith ( piles of tires, tree trunks and junk over flowing carport, etc.)
Henley Bridge Closure – delayed until May or June 2010 – TDOT public meeting Dec. 8^th, 6:00pm at Graystone Presbyterian Church on Woodlawn Pike to address neighborhood concerns.
Association of South Knoxville Neighborhoods Report – Chip reported that the two candidate forums help by the neighborhood associations were very successful. The group will most likely coordinate forums for the County Commission Election next year. The group has also been working to coordinate a meeting with the appropriate City and TDOT reps to discuss issues related to the Henley Bridge closure prior to the public meeting on December 8^th.

New Business

Expense Request - $10.00 for South Knox Community Times for Advertising Candidate Forum. Chip paid out of pocket for signs and flyers. The board approved the $10.00 expense.
Dogwoods from Bazillion Blooms – Dogwood Arts representative Peggy Tubbs, a colonial village neighbor, called Chip to offer 5 Dogwoods for our sign at Butterfly Lake. Chip will coordinate with Peggy to have those planted. Chip proposed plating three at the sign and offered two to the Church of God.
Speakers – Chip proposed that we assign a month to Board members to be responsible for recommending and coordinating a monthly speaker. Carol Cook volunteered for February 2010, Liz Colbert volunteered for March 2010. Chip asked Liz to go through as many of the prior meeting notes as she has to compile a running list of speakers so that we may determine if any subjects can be repeated or updated.
Site for another neighborhood sign offered – Chip stated that a neighbor has offered the corner of his property at Mayflower and Chapman Hwy to place another neighborhood sign. This would give us exposure on Chapman Hwy. The board members in attendance approved the offer and Chip will discuss the issues further with the neighbor regarding and easement, style and upkeep. Discussions occurred regarding funding the sign; East TN Foundation grant, donated supplies and labor, selling ad space on the website to local businesses, asking for donations from neighborhood residents. This item will be further explored at the January meeting.
Meeting Time for Board – It was recommended at a prior meeting that the Board begin meeting at 6:00pm the night of the regular association meetings on the 2^nd Thursday of each month. This would allow us to report any board actions immediately to the association. The By-Laws were reviewed related to meetings and with no objections the board will begin meeting at 6:00pm on the 2^nd Thursday of each month beginning in January 2010. It was noted that Donna Maxwell, Treasurer stated in a prior meeting that she may not be able to attend all these meetings due to her work schedule.
Business guide for Colonial Village on website – At a prior meeting the board discussed creating a business guide on our website of area businesses and services. The By-Laws were reviewed. Since one of the objectives of the association, according to the By-Laws, is to promote Economic Development, the proposition seems appropriate. Concerns were raised that by listing a business or tradesman on our website, readers will consider this an endorsement of the quality of their services or products. Chip suggested that by selling ad space, we can support the businesses and raise capital for a new sign without endorsing the products or services. A disclaimer could also be included that could limit any liability. Further discussion to occur at the January meeting. Chip will also discuss legal issues this with David Massey, Office of Neighborhoods.
Review By-laws re: Commercial Concerns – Article II Section B ( see above)
Review By-Laws Objectives – Section III ( for review purposes)

Community Pride
Economic Development
Involved Citizenship
Solutions to Community Issues

Association Goals for 09-10 based on By-Law Objectives – Chip recommended that we spend the majority of the January meeting reviewing the By-Laws for any updates needed. This will also give us an opportunity to develop annual goals related to the four objectives in the By-laws (above).

Speaker schedule

January – (Paula Gumpman assigned) 311 Director Russ Jensen

February – (Carol Cook assigned) Terry Caruthers – Colonial Village Business history

March – (Liz Colbert assigned)

Minutes

Colonial Village Neighborhood Association Board Meeting

August 18, 2009

 Dues Status report / Treasurers Report – Donna reported that the current account balance is $2220.22. Donna will provide a quarterly report at the October meeting. The board reviewed the list of members who have not renewed their association dues this year. Some members were removed as they no longer live in the neighborhood. Three Board members volunteered to call the remaining members to remind them about membership dues.

Old Business:

 New VP to replace Kim Rogers – Chip stated that he spoke with Paula Gumpman who offered to be VP if Chip would stay on as President for an extra year. The board approved this decision. Therefore, Sect. and Tres. will be voted on in 2010 and VP will be voted on in 2011. Paula will become President in 2011

 District 1 Candidate Forum – Chip reminded the board of the Forum at Ijams, Thurs. 7:30pm

 Traffic Calming Plan – Chip spoke to a city representative who stated the Traffic Calming plan should be installed by January 2010. It was noted that some rumple strips had already been installed on Colonial near Butterfly Lake and near Meridian Baptist Church.

 Smoky Mtn Greenway (Charter Doyle to Gary Underwood Parks) – Chip plans to have a committee in place during the month of September.

 Oral history of Colonial Village – Terry is still putting together a committee and planning for consent from participants

 Website Manager – no progress

 Speaker ideas? Volunteer Emergency Rescue Squad, UT speakers, Ag Campus speaker

New Business

 Rohm Haas Grant – grant proposals can be submitted to enhance your neighborhood. Chip Suggested we apply related to Smokey Mtn Greenway or do something in conjunction with Mooreland Heights School

 Codes Violations: power in numbers? Chip noted that there are several properties that seem to have regular complaints. As an association, Chip will invite Joe Hultquist, City Codes enforcement and City Services Department to come to our neighborhood to review some properties for codes violations. Chip will e-mail a list of potential properties to the board members and ask for other suggestions.

 Board of Zoning Appeals – Variance request for 126 Stone Road. Chip mentioned that a variance has been requested to turn the garage on this property into a permanent residence. The owner had the property subdivided after codes discovered unpermitted electrical work being done. The house is on one lot the garage is now on another. The garage is less than 25 feet from the road which violates codes. He is asking for a variance to this code. Chip stated he presented opposition to this variance to BZA members. He and another neighbor also spoke with the BZA office and codes. There are multiple concerns with this property. Terry stated she can plan to go the meeting to express opposition.

 City-wide City Council Candidate Forum - Thurs. Aug.27, 7:00pm City County Bld.

Speaker schedule

September – Fall Picnic

October – South Knoxville Foundation?

Minutes

Colonial Village Neighborhood Association Board Meeting

July 14, 2009

Attendance:

Chip Barry Carol Cook Liz Colbert Terry Caruthers

John Brown Joe Harrison Donna Maxwell Carol Blair

Mary Touchsotn

Dues Status report / Treasurers Report – Donna Maxwell reported that the checking balance to be 2078.

New VP to replace Kim Rogers – No new suggestions noted

Sign Landscaping – No new information discussed

Smoky Mtn Greenway (Charter Doyle to Gary Underwood Parks) – At the Association meeting on July 9, Paula Gumpman provided Chip with several files from the last groups work on surveying neighbors regarding a possible greenway. Chip will place a notice on the list serve for any members who would like to serve on a new committee.

Oral History of Colonial Village – Terry gave a brief update on the project and noted that she is still following up with people who worked on this project in the past to see what information they may have. Joe Harrison provided Terry with CD copies of some taped interviews from a few years ago.

Website Manager – Joe provided Chip with a draft of a Website Manager job description to be reviewed and added to the by-laws

Membership Dues letters – The majority of the meeting was spent organizing, folding, and stuffing dues notices for the upcoming membership period to current members. Letters were also generated to be sent to about 160 residents identified as possible new homeowners in the last 3 years. Donna provided Chip with a check from the association account in amount of $76.12 to cover postage.

Speaker ideas?

Volunteer Emergency Rescue Squad

Speaker schedule

August – City Council Election Candidates

September – Fall Picnic

October – South Knoxville Foundation

Meeting was adjourned at 8:00pm. The next CVNA Board meeting will be Tuesday, August 18.

Post Meeting note: A check in the amount of $72.00 was written to the US Postal Service to pay for renewing our Post Office box for another year.

Minutes
Colonial Village Neighborhood Association Board Meeting
June 16, 2009

Dues Status report / Treasurers Report  Donna Maxwell reported that the checking balancee to be 1978.14. Two new members added

.
New VP to replace Kim Rogers Chip noted that Tim Berry offered to take the place of Kimm as Vice President but he stated that due to his job he would have to miss several meetings during football and basketball seasons. The board decided not to accept Tim’s offer as VP so that a more active member may take the position

Office of Neighborhoods Chip noted that David Massey with the City’s Office of neighborhoods requested pictures from neighborhoods for the city’s website neighborhood association portal. The board approved the photo taken of the neighborhood sign. Chip will forward the photo to David.

Sign Landscaping – Chip noted that he and a neighbor had spread the mulch acquired by Sandy Ammons and planted the angel wing begonias donated. It was recommended that a rotation of neighborhood volunteers be assigned to monitor and keep the sign area clean and clear of weeds. Chip will bring this up at the next association meeting.

Church of God donation for Youth Camp The full association approved the donation of 100.00 to the CChurch Youth Group mission trip. Chip will deliver the check to Angie in the Church office tomorrow.

Smoky Mtn Greenway (Charter Doyle to Gary Underwood Parks) Chip discussed the idea menttioned at the last association meeting of forming a group to explore the idea of the starting the first leg of the Smoky Mountain Greenway through our neighborhood. While there was a committee formed in prior years to review this idea, there was no action taken or follow-up by the committee. Chip will contact the Paula Gumpman to see if she has written notes and other documentation of the prior committees work.

Oral History of Colonial Village No reporrt. Terry Caruthers was not in attendance

Website Manager – Chip asked Joe to write a brief description of his role as website manager/list-serve manager.

Membership Dues letters we discussed the need to send notices out regarding membership dues. Joe Harrison will send out e-mail notices to current members in July. Joe will also create other letters for mailing. The board agreed to stuff envelopes at the July board meeting.

Speaker ideas?

Volunteer Emergency Rescue Squad

Speaker schedule

July

Minutes

Colonial Village Neighborhood Association Board Meeting

May 19, 2009

Dues Status report / Treasurers Report – Donna Maxwell reported that the total balance of our account after paying picnic supplies expenses is $2078.14. One new membership added.
New VP to replace Kim Rogers – Chip reminded board members to consider recommendations for a new VP since Kim Rogers will be resigning as of August.
Picnic Follow-up – Board members were pleased with the success of the Spring Picnic. About 50 people attended. Chip thanked everyone for their assistance especially with setting up and breaking down the pavilion area. It was a good group effort
Office of Neighborhoods – individual webpages – Chip brought in a picture of the sign that had been taken a few years ago. It was suggested that we forward a copy to the Office of Neighborhoods to place on their website of neighborhood associations. Chip will have the photo scanned and submitted.
Sign Clean-up – Several members noted that the landscaping around the sign is in need of weeding. Chip asked for volunteers to clean up the are this Saturday. Terry and Chip will meet to clean up the sign area.
Flenniken Square Rezoning Update – The re-zoning request was passed by City Council on first reading. A second reading was scheduled tonight at the same time as our meeting. If the re-zoning is approved the developer will still have to ask for a variance to allow multi-family residential in an O-1 zone.
Board Minutes posted on website – Chip submitted March and April board meeting minutes to Joe Harrison for posting on the Website.
Church of God donation for Youth Camp – Chip had discussed with the Church Administrator, Angie Staley, some ways that our Association might give back to the Church since they have allowed us to use their facilities for several years at a nominal cost. Angie noted that there is an upcoming youth camp in Kentucky where Church youth group members work with Appalachian families. The board approved a $100.donation to sponsor a Church youth group member. Final approval will be required by the Association members.
Website Manager – Chip discussed the idea of making the website manager an official position on the Board with an assistant position to provide future continuity of website knowledge and management. This will require amending the By-laws with final approval by the full association. Chip will discuss this idea with Joe Harrison who has been managing the website since its inception. While Joe has done an excellent job with the website, it was noted that we can’t expect him to manage this responsibility in perpetuity.
Speaker ideas – A list of ideas was discussed for future speakers at our regular association meetings.

Volunteer Emergency Rescue Squad – Chip will contact re: speaker topics
South Knoxville Summit F/U – Chip has e-mailed Joe Hultquist with a request
City Council Election Candidates – plan for August
Knoxville Recycling Program with Waste Management – Chip will contact Michele McGinnis to request since this was her suggestion
Lead-based Paint evaluation program – Terry noted this was a notice in the City’s Neighborhood Advisory
Don Dare – regarding Senior Scams
Vestival - Donna Maxwell suggested we consider this for next spring

Colonial Village History – A good discussion occurred regarding updating our neighborhoods history for our webpage. It was discussed that we could get oral histories from long-time residents regarding the various areas within Colonial Village. Terry Caruthers will contact other neighborhood residents who had previously gathered some of this information to see if they will participate in a committee to work on this project.

Speaker schedule

June – Smoky Mtn Greenway. – Joe Hultquist (reminder sent)

July – (possibly) Recycle Program

August – Election Candidates

September – Fall Picnic

With no further business to discuss, the meeting was adjourned at 8:00pm.

Colonial Village Neighborhood Association Board Meeting

April 14, 2009

Dues Status report / Treasurers Report – Due to tax season Donna was not available to report today.
New VP to replace Kim Rogers – Chip noted that we still need a candidate for VP. No suggestions were made.
New Rep to replace Jan Steffen - Chip stated that He spoke with Jan Steffen. Due to illness she has requested to step down from the Board as an Area Representative. It was suggested that Diana Johnson replace Jan. There were no objections.
Office of Neighborhoods – individual webpages (picture needed) Chip noted that the City is updating their neighborhood listings and will be adding a webpage for each neighborhood association in addition to a link the association’s website. Most associations do not have their own website. Joe Harrison forwarded information from our website to the City’s coordinator of the project. Chip will search the old association files to look for a picture of the sign as was suggested by Terry Caruthers.
Flenniken Square (Karen Welch e-mail) – Chip noted that an association member, Karen Welch, along with other South Knoxville residents have coordinated a petition in opposition of a request before City Counsil to re-zone Flenniken School to allow permanent supportive housing for the chronically homeless. She stated that any neighbor opposed to the re-zoning should attend the next City Council meeting for the re-zoning proposals first reading. Ms Welch suggested that a bulletin be placed on our list-serve. There was no objection to posting the re-zoning notice on our list-serve.
Board Minutes posted on website – The proposal to post our Board minutes on the Association website was approved at 4/9 general meeting. Chip will begin sending minutes to Joe Harrison for posting on the website.
Picnic Plans – Plans for the May picnic were finalized and Board members volunteered to bring various items. Chip will do the primary shopping.
Speaker ideas? - Chip requested additional speaker ideas for the remaining of the year. Chip suggested the South Knoxville Foundation present on progress made from last year’s South Knoxville Summit ideas to improve South Knoxville.

Speaker schedule

May - Picnic

June – Smoky Mtn Greenway. – Joe Hultquist

Meeting adjourned at 8:15pm.

Minutes

Colonial Village Neighborhood Association Board Meeting

March 17, 2009

Dues Status report / Treasurers Report – Donna

Account Total: $2261 Members: 63

Office of Neighborhoods Small grants – The application for a grant in the amount of $1600 to provide a quarterly newsletter was submitted yesterday by Chip Barry to the East TN Foundation. Chip will be notified if the grant is awarded.

Sign Landscaping – Board members agreed to meet at the neighborhood sign this Saturday to work on the landscaping. Members will be donating plant to replace some dead plants. It was decided that any further planting should wait until fall. Chip will contact Jan Steffen and Sandy Ammons for their input.

March 28^th Trash Pick-Up (organize)- Mary reminded members of our trash pick up date and asked that everyone meet at the Church of God at 9:00am. Mary and Joe Touchston have coordinated for the dumpster to be placed at the optimist club.

List Serve – (how many) require membership? Chip - It was decided that both members and non-members can be added to the list-serve. Joe Harrison stated that there are about 85 e-mail addresses in the current list-serve.

Board Minutes posted on website? Chip suggested that to provide transparency and openness of our board’s actions that we post the minutes on the website. There were no objections

CAC home weatherization program / exterior home improvement grant - Chip informed the group that assistance can be obtained based on income for home weatherization and home improvements. Since there are many seniors in our neighborhood living on a fixed income, please spread the word.

Website History – Terry Caruthers noted that we should update the website history to include more information on Colonial Village. Carol Cook mentioned that a neighbor had organized some historical information a few years back. This item will kept on the agenda for further discussion.

Speaker schedule

April – Chapman Hwy Corridor Plan – Mike Carberry, MPC

May - Picnic

June – Smoky Mtn Greenway. – Joe Hultquist?

Meeting adjourned at 8:00pm.