February 2007 Board Meeting Minutes

The Fox Run Homeowners' Association Board met at 7:00 PM on 12 February. Attending were Jack Hampson, Karen Ewing, Mike Ryon, Scott Gibson, Nancy Wentz, John Larese, Yvonne Kidder, Gordon Hughes, Deb Szwarc and Ivy Lalonde.


INDEX:

1. TDS Installation of Fiber Optics
2. Financial/Budget Report
3. Plans Review
4. Social/Recreation Committee Report
5. Facilities-Landscape Report
6. Vandalism/Neighborhood Watch
7. Transition Issues
8. Capital Projects

1. TDS Installation of Fiber Optics: Bill Young, resident/project engineer, and Stan Warren both from TelPlexus (which is installing the fiber optics for TDS) met with the board members to discuss Fox Run residents’ concerns with the installation of the fiber optics. Issues discussed included how residents are to get repairs done to their landscaping now and in the future; who will sign off that the repairs done to the neighborhood landscaping and common areas are acceptable; how to improve communications with the contractor and subcontractors; who will be responsible for repairing the major damage to Brochardt Boulevard and how extensive that repair will be; parking of subcontractor vehicles; and, easements and right of ways.

2. Financial/Budget Report: Nancy Wentz presented the financial report. All dues have been paid and all ads for the Fox Run Directory have been paid for. As of 10 February the balance is $129,751.35.

3. Plans Review: Scott Gibson had approved three new house plans.

4. Social/Recreation Committee Report:

A. Yvonne Kidder discussed the idea of having a Newcomers’ Welcome party/coffee for Fox Run residents. She will email around to see if someone will host the event. The board members thanked Yvonne for her efforts.
B. Nancy Wentz suggested that the annual homeowners’ meeting be held in May before school is out and that it is not too early to begin thinking about the ”School's Out” Party.
C. Mike Ryon had received a request from AYSO to use the soccer field for practice.
D. Yvonne presented information on the pool monitor program for the upcoming pool season. She had obtained the pool monitor book from the Saddle Ridge subdivision point of contact. The book contained all the information necessary to run a pool monitor program. There was much discussion among the board members about implementing this program for Fox Run since our pool operation is different from Saddle Ridge’s. It was decided that before such a program could be implemented at the Fox Run pool that it would have to be presented to our insurance company. Yvonne also had the cost of such a program. For 3 shifts with 7 monitors over 11 weeks, the cost would be $6,611. This is the cost for the monitors only. At Saddle Ridge the person who runs the program is a volunteer. Yvonne indicated we would need a person(s) to run our program


5. Facilities-Landscape Report: Mike Ryon addressed drainage issues. The town of Farragut will do ground shaping. Residents have to request this from the town. Another drainage issue on Brochardt was also discussed.

6. Vandalism/Neighborhood Watch: Jack Hampson has developed a hardened light and video motion detector system which will be placed on the farthest cabana roof. It will be hard wired. The board members thanked Jack for his hard work on this continuing problem area. Motion was made and carried that Jack be reimbursed for the expenses for the light/motion sensor detector. The signs which are to be posted in the recreation area will also be ordered and posted.

7. Transition Issues: Scott Gibson had received the quote for insurance for the subdivision. The cost will be $2,673 per year. A liability umbrella may be added for an additional $1,100. After discussion board members decided to purchase the base coverage and to decide later if more coverage is needed.

8. Capital Projects: Board members discussed the meeting about the clubhouse which was held last month with the landscape architect. He has not delivered the staging documents yet which he said he would provide. These documents are to provide an idea of costs for the different phases of building a clubhouse. He had advised the board members meeting with him that a soil/geological study would have to be done on the different building sites being considered before any other actions could be taken. ACTION ITEM: Nancy Wentz will research who we can hire to do a soil/geological survey.


The meeting adjourned at 9:35 PM.


Karen M. Ewing

Secretary