May 2007 Board Meeting Minutes

The Fox Run Homeowners' Association (FRHA) Board met at 6:30 pm on 7 May 2007. Attending were Jack Hampson, Karen Ewing, Mike Ryon, Scott Gibson, Nancy Wentz, Rod Langman, Yvonne Kidder, Ivy Lalonde and Gordon Hughes. The primary purpose of this meeting was to discuss the agenda for the FRHA Annual meeting to be held on 11 May.

1. Budget Review: Nancy Wentz presented the draft Statement of the FRHA Financial Position and the FRHA Budget.

a. The club house, tennis court lights, additional parking will be rolled up in to one package.

b. Currently the FRHA Board is working on a feasibility study for a club house. As part of this study a neighborhood survey will be done in the future. When the entire feasibility study is completed a completed a package will be sent to all residents for their review and comments.

c. Yvonne Kidder, Social Committee, requested an increase in the Social Committee’s budget for the coming year.

2. Traffic Report:

a. Dena Reed and Alicia Gross, Fox Run residents, presented information on the traffic issues in Fox Run. Traffic/speed data was collected by the Farragut Town Engineer on 23 – 25 April. These data showed that Fox Run meets the Town of Farragut’s qualifications for a speed calming program. The next step for Fox Run sub-division is a public forum on Monday, 21 May at 6 pm at the Farragut Town Hall Board Room. This forum will address residents’ questions and comments and will present data on speed calming devices. After the forum ballots will be mailed to each Fox Run residence. This traffic-calming measure must be supported by 70% or greater of returned ballots to be implemented. If the measure is approved, town engineers will collect more data and work with residents to determine the optimal locations for regulating speeds within Fox Run.

b. Similar devices may be seen in Amberwood. Dena Reed and Alicia Gross were requested by the Board members to check with Rural Metro for their position on the speed calming devices.

c. A flyer will be sent out via email to all Fox Run residents.

3. Annual Meeting Agenda:

a. Rod Langman will present the "Neighborhood Year in Review". He will also present the by-laws and the changes to them.

b. Nancy Wentz will present the Financial Report.

c. Rod will provide the Nominating Committee Report. There is only one position open for election; Mike Ryon’s. Mike has chosen to run for re-election. An email was sent to all residents requesting nominations from the community for this position; there were no responses by 1 May. Therefore, there will only be nominations from the floor and Mike Ryon running for this opening.

d. Ivy Lalonde will address Neighborhood Watch issues.

e. Yvonne Kidder will discuss the Social Committee.

f. Jack Hampson will address Fox Run covenant issues.

4. Covenants: Jack Hampson presented a software package to the Board members which will allow tracking of covenant violations and the actions and follow-up corrective actions taken by the Board and by the homeowner to be logged. The data base allows a history and status to be maintained.

The meeting adjourned at 8:30 pm.

Karen M. Ewing

Secretary