2007 Annual Meeting Minutes

The Fox Run (FR) Homeowners' Association Annual Meeting was held on 11 May 2007 at 7:00 PM at the Fox Run swimming pool pavilion.

1. Rod Langman, FR Homeowners’ Board President, opened the meeting and welcomed everyone. He asked that all current Board members introduce themselves. Board members present were: Rod, Scott Gibson, Mike Ryon, Jack Hampson, Nancy Wentz, Yvonne Kidder, Gordon Hughes, Ivy Lalonde and Karen Ewing.

2. Scott Gibson presented the changes being requested to the FR by-laws. He explained the reasons for the changes. A vote by a show of hands was made and the by-law changes passed.

3. Rod Langman presented the "FR Neighborhood Status Report."

a. There are currently 340 dues paying lots. This is an increase in 31 lots since last May. Home sales are down; McClure has 14 lots left to sell and Fiser’s last lot is under contract. When Fiser’s last lot closes, the large wooden sign at the entrance to the subdivision can either be removed or the Homeowner’s Association may keep it and use it.

b. When all the lots are sold, there will be 369 paying lots. This will provide $132,840 to the FR Homeowners’ Association budget annually (369 lots x $360 per lot). Fox Run’s income greatly exceeds its expenses and we foresee no changes.

c. Dues were payable by 1 July 2006. All homeowners paid. There are no foreseen dues increases or special assessments. Next year’s dues will be payable July 1, 2007 and everyone will receive a bill shortly.

d. The FR Homeowners’ Association has been paying the bills and maintaining the checking account. When Fiser’s last lot closes, the Homeowners’ Association will be in complete financial charge of Fox Run.

e. The small swimming pool had to have cracks repaired this season. The new pool has stains but they are not a health problem. The water quality is excellent. At this time the new pool will not be drained to remove the stains.

f. The sale of the Ivy Farm (west of Fox Run) fell through therefore Union Road will not be widened as discussed in the past. The subdivision on Everett Road will be built. The FR Board is monitoring its development especially regarding drainage issues. Everett Road will be widened from Union to Smith and maybe even farther.

g. The FR Board is going to be putting together a package for the recreation area. This will include building of a clubhouse, security lighting in the recreation area, tennis court lights, and parking. Currently there are feasibility studies taking place on the clubhouse project. When all initial studies are completed a package will be sent to FR residents.

h. Several FR residents have formed a committee to help address the traffic issues in FR. Speed data was collected by the Farragut Town Engineer on 23 – 25 April. This data showed that Fox Run meets the Town of Farragut’s qualifications for a speed calming program. The next step for our subdivision is a public forum on Monday, 21 May at 6 PM at the Farragut Town Hall Board Room. This forum will address residents’ questions and comments and will present data on speed calming devices. After the forum ballots will be mailed to each Fox Run residence. These traffic-calming measures must be supported by 70% or greater of returned ballots to be implemented. If the measure is approved, town engineers will collect more data and work with residents to determine the optimal locations for regulating speeds within Fox Run. A flyer was passed out at the meeting to illustrate one possible speed calming measure and had been sent to the neighborhood previously.

i. Rod asked that all residents please review the covenants relevant to their Phase. The covenants may be found on-line at www.discoveret.rg/foxrun. A resident inquired about making the covenants all the same for the subdivision. The Board has considered this but houses were built in each phase based on that phase’s covenants (roof pitch, etc). Many homes would have to be grandfathered to meet a universal set of covenants. The Board will investigate this possibility for some aspects of the covenants.

4. Rod thanked the many volunteers we have had in FR over the past year. Volunteers have helped with social functions, putting up Christmas decorations, maintenance and landscaping work, traffic studies, running the FR email system and many other things. All the volunteers’ work is greatly appreciated and has helped to make FR a wonderful place to live.

5. John Williams, FR resident and Farragut alderman, presented several issues at the meeting.

a. The town has a plan to place benches (very sturdy and non-removable) on the walking trails. If FR is interested we should let the town know. There may be a requirement to provide money from the Homeowners’ Association for this.

b. The town has a plan for additional street lighting. Everett Road is not on the plan now but may be added. This could be a concern to some FR residents.

c. There will be a new traffic light at Stage Coach Road and Kingston Pike. The light at the intersection of Everett and Kingston Pike is under the Tennessee Department of Transportation’s (TDOT) purview at this time.

6. Elections:

a. Rod reviewed the term limit for Board members. It is three years. An email went to all residents requesting nominations to the Board; there were no responses. The Board had also asked for volunteers and there were none.

b. There is one Board position open. Mike Ryon’s 3 year term is up; however, he is willing to run again. Two board members completed their terms. Fox Run would like to thank Karen Ewing and Deb Szwarc for their service to the community. Karen served as secretary for several years and Deb served as secretary and treasurer at different periods.

c. Rod asked for nominations from the floor. There were none. Nancy Wentz then nominated Mike Ryon. Ivy Lalonde seconded the nomination. A vote by show of hands was made and Mike Ryon was elected to fill the vacant Board position.

7. Committee Reports:

a. Social Committee: Yvonne Kidder presented a brief Social Committee Report. She announced the End of the Year/School’s Out Party. There will be a $2 charge. She also requested more volunteers for the Social Committee and had a sign-up sheet on the table up front.

b. Covenant Committee: Jack Hampson announced that the Covenant Committee has a data base now which allows a history and status of covenant violations to be maintained. Board members will be able track actions and follow-up corrective actions on violations. A process has been set-up for handling violations. In cases where violations cannot be resolved, the FR Homeowner’s Association will use an attorney if necessary and then the name of the violator will be published.

c. Neighborhood Watch Committee: Ivy Lalonde announced that FR resident, Bob Dewald, will be revamping the Neighborhood Watch Program. Bob has much experience in this area. Ivy also stated that there will be a meeting next week with a representative of the Sheriff’s Department. After this meeting, the Neighborhood Watch captains will meet with the representative of the Sheriff’s Department. Finally, there will be a meeting with all residents who want to volunteer and learn more about the security and protection of our neighborhood.

8. Financial Report and Capital Plans: Nancy Wentz, treasurer, reviewed the "Statement of Financial Position" and the Capital Improvement Plans for Fox Run. Again she emphasized that the security lighting for the parking lot, the tennis court lights and the clubhouse design were being rolled into one package which would be presented to FR residents at a later date.

The Annual Homeowners’ Business Meeting adjourned at 8:30 PM. Residents then participated in a social hour.

Karen M. Ewing

Secretary