September 2008 Board Meeting Minutes

The Fox Run Homeowners' Association Board met at 7:00PM on September 4, 2008. Attending were Karen Tunstall, Mike Ryon, John Larese, Rod Langman, Jack Hampson, and Scott Gibson.


1. Covenants: Letters detailing covenant violations were sent out to 5 residents with trailers in driveways, 3 residents with uncovered air/heating units, and multiple residents with undeveloped lots that are not being mowed. Only minimal response was obtained from the letters. A second round of letters will be sent indicating that liens will be placed and preparations made for court actions if needed, unless violations are corrected.

2. Facilities:

Pools: Pool will be closed after September 28. Filters will be examined after year is over to determine why they are functioning poorly.

Security lights: Photocell sensor and one of the lights was replaced to correct lighting deficiencies. Presence of lights has reduced loitering and vandalism.

Tennis Court Lights: John and Rod are continuing work on this project. Current issues are with Town of Farragut and ordinances dealing with minimizing stray light. We have contacted electrician and installer who are helping resolve issues.

3. Grounds: Damaged tree at corner of Norden and Brochardt needs to be taken down. Jack volunteered to do this. We will not replace the tree because of size of other pin oaks on boulevard. Scott and Rod met with Town and Volunteer Lawn regarding sidewalk and front entrance. Volunteer may be able to move dogwood trees (on both sides of entrance). This is needed because right side tree blocks view and left side tree is in path of sidewalk. Board approved use of sports field (for a fee) for a commercial exercise class. Based on reservations about buying large enough trees, it was decided not to proceed with trees to hide the new power poles.

4. Clubhouse survey: Approximately 170 residents have responded to survey about clubhouse, with about 60% favoring the project. [These results have not been verified against known list of subdivision email addresses, and are not considered final]. Those opposed to project generally have questions about the high cost, size, and/or dues increases. A summary of the survey and pertinent questions will be sent to residents. It was also decided to contact the minority of residents not on email.

5. Speeding. Jack will schedule the use of off duty policemen to monitor neighborhood for trial period of a month or two to see if this reduces speeding and vandalism.


The next meeting will be in early October and we adjourned at 8:30 PM.

Note: After the meeting, Nancy Wentz provided a summary of the finances. As of the end of August, we have approximately $267,000 in assets. Only 9 residents have not fully paid dues for this year, representing a little over $2500.