2009 Annual Meeting Minutes

The Fox Run (FR) Homeowners' Association Annual Meeting was held on 29 May 2009 at 6:30 pm at the Fox Run swimming pool pavilion. Approximately 35 residents attended the meeting.

1. Rod Langman, FR Homeowners’ Board President, opened the meeting and welcomed everyone. Board members present were: Rod, Mike Ryon, Karen Tunstall, and Nancy Wentz.

2. Rod Langman presented the "FR Neighborhood Status Report."

a. There are currently 355 dues-paying lots. When all the lots are sold, there will be 369 paying lots. This will provide approximately $130,000 to the FR Homeowners’ Association budget annually. Fox Run’s income greatly exceeds its expenses and we foresee no changes.

b. Dues were payable by 1 July 2008. All homeowners, except for 3 foreclosed properties, paid for the fifth year in a row. There are no foreseen dues increases or special assessments.

c. Wallace McClure has sold all but four of his lots. He transferred all the common area to the association. No property taxes are paid on these common areas. Twelve other lots are held by builders or private parties.

d. We completed the installation of tennis court lights.

e. The FR Board has selected an architect for the clubhouse design, chosen the site location, but the project is on hold as a result of the unsure economic climate. As things improve, we will evaluate loan rates.

f. Volunteer efforts this year included a stream cleanup.

g. The light at the intersection of Everett and Kingston Pike is under the Tennessee Department of Transportation’s (TDOT) purview at this time.

h. Rod asked that all residents please review the covenants relevant to their Phase. The covenants may be found on-line at www.discoveret.org/foxrun. We will continue to pursue violations of the covenants and will take residents to court if needed.

3. Nancy Wentz presented the financial review for the year and the status of the capital projects, both approved and pending. We will also try to conduct the dues payment process through the email system this year. That should result in some savings for postage as well as printing costs.

4. Two changes in the by-laws were proposed, dealing with fees for late payment of annual dues and violation of covenants. Both changes were approved by the residents present.

5. Elections:

a. Rod reviewed the term limit for Board members. It is generally three years, but because the election of members has become off cycle because of resignations, two of the new positions will only be for one year. An email went to all residents requesting nominations to the Board; there were four responses. New nominees included Noel Gilbreath, Chandelle Gibbs, Christian Coulter, and Daniela Cambie.

b. There are five Board position open. Nancy’s 3 year term is up; however, she is willing to run again.

c. Rod asked for nominations from the floor. There were none. A voice vote elected the five nominated members. Daniela and Chandelle volunteered to serve the one-year terms.

d. The board would like to thank Scott Gibson, Jack Hampson, and Ivy Lalonde for their work on the board previously. They have made a great contribution to our neighborhood and the time and effort they volunteered is appreciated.

6. Questions and New Business:

a. Bob and Joleen Dewald have volunteered to be our neighborhood watch management team. They spoke for a few minutes regarding their approach to neighborhood security issues and how vital it will be for everyone to participate as needed. More details will be provided via email, as this program develops.

b. A question was raised about the speeding issue. Last year, several FR residents formed a committee to help address the traffic issues in FR. Speed data were collected by the Farragut Town Engineer that showed that Fox Run meets the Town of Farragut’s qualifications for a speed calming program and a public forum was held. However, the process bogged down at this point, with the next step to be voting by each resident. The balloting is controlled by the Town of Farragut. In lieu of this approach, the idea of the FRHA buying a radar sign to display speed was discussed. We also will consider hiring off duty police to ticket speeders. It may be beneficial to re-form a committee to evaluate this important issue.

c. It was suggested that some control was needed regarding overnight parking at the pool. Only residents that have obtained prior approval from the Board may park there overnight. Other vehicles can then be towed as needed.

d. A question was raised about the lawn service contract and whether it was re-bid every year. The current contract was negotiated more than 5 years ago and the price has remained the same. At the time, it was considered a deal, and given increase in other costs and general satisfaction with the maintenance it was decided to keep the contract as is.

e. A request was made to check the lighting at the front entrance as one of the spotlights shines into oncoming cars. We will try to adjust the angle of this light to avoid the problem.

The Annual Homeowners’ Business Meeting adjourned at 8:30 pm. Residents then participated in a social hour.