Hickory Woods Homeowners Association Bylaws

This organization shall be known as HICKORY WOODS HOMEOWNERS ASSOCIATION ("ASSOCIATION" for short), a non-profit organization organized and existing under the laws of the State of Tennessee.

ARTICLE II

OBJECTIVES

The objectives of this Association shall be:

Section 1: To implement through joint efforts of all owners of single-family dwellings located within Hickory Woods Subdivision, Knox County, Tennessee, an exemplary community which will combine change with tradition and beauty with functional advancement, while preserving the natural serenity of the gently rolling East Tennessee countryside in which it is situated.

Section 2: To achieve a high quality of life for those residing in Hickory Woods Subdivision through joint effort.

Section 3: To foster and maintain, through joint effort, the beautification of individual property; the safety and security of homeowners, children, and property; effective traffic safety measures to protect pedestrians, vehicle users of public roadways and personal property adjacent to such roadways.

Section 4: To foster and maintain cooperative efforts with neighboring homeowner associations.

Section 5: To foster effective measures to improve common services including fire protection and garbage collection, and the improvement of the furnishing of water, gas, telephone, electricity service, and police protection.

ARTICLE III

ELIGIBILITY

Any resident or property owner in Hickory Woods Subdivision is eligible for membership in the Association.

ARTICLE IV

MEMBERSHIP

Section 1: All members of the Association are subject to annual and special dues as approved by the Association members.

Section 2: All members of the Association shall abide by the Restrictive Covenants as recorded January 9, 1995, Warranty Book No. 2164, pages 414-423, Register of Deeds, Knox County, Tennessee, and such subsequent restrictions applying to all sections throughout Hickory Woods Subdivision.

Section 3: Only those homeowners whose dues are paid for the current fiscal year are eligible to vote. Only a single vote per individual dwelling is allowed.

ARTICLE V

NOMINATION AND ELECTION OF OFFICERS OF THE ASSOCIATION

Section 1: At the Winter meeting the Board of Officers shall appoint a Nominating Committee which consists of three members of the Association whose duty shall be nomination of candidates for election. The slate of officers will be presented at the Spring meeting.

Section 2: The Officers shall be elected at the Spring Meeting of the Association by the majority of the voting members present.

Section 3: The term of office shall be one year commencing May 1st.

Section 4: Vacancies of any office shall be filled by appointment by the remaining Board members, and the appointee will hold office for the remainder of the unexpired term.

Section 5: Only one member of a household may serve as an officer for any given term.

ARTICLE VI

OFFICERS OF THE ASSOCIATION

The Officers of the Association shall consist of two Co-Chairs, Secretary, Treasurer, Communications Officer, Social Director, and Area Rep. Chair.

ARTICLE VII

ELECTION OF OFFICERS OF THE ASSOCIATION

The Officers of the Association shall be chosen by a majority of the voting members present at the Spring Meeting.

ARTICLE VIII

DUTIES OF OFFICERS OF THE ASSOCIATION

Section 1: The Officers shall perform the duties prescribed in this article and such others as the Act of Incorporation, the By-Laws of the Association or the parliamentary authority adopted by the Association.

Section 2: The Co-Chairs shall be the chief executive officers and the official spokespersons of the Association and shall have general supervision of the affairs of the Association. The Co-Chairs shall preside at all meetings of the Board of Officers and at all meetings of the Association. They shall have the power to appoint committees to investigate any matters of common interest to members of the Association and will be ex-officio a member of all such committees. The Co-Chairsshall see that orders and resolutions of the Board of Officers are carried out. The Co-Chair and Treasurer shall sign all notes and checks and all other written instruments.

Section 3: In the absence or inability of one Co-Chair to perform the duties, the joint Co-Chair will assume duties.

Section 4: The Secretary

shall be, ex-officio, Secretary of the Board of Officers;
shall record the votes and keep the minutes of the proceedings of the Board in a book to be kept for the purpose;
shall keep the records of the Association;
shall record in a book kept for that purpose the names of all members of the Association together with their addresses as registered by such members; and
shall notify officers and committee chairmen of votes, orders, and proceedings affecting or pertaining to their duties.

In the absence of the Co-Chairs, the Secretary shall call the meeting to order and shall preside. The Secretary shall attend to such correspondence as the Board or the Association may direct and shall distribute pamphlets, notices, and/or circulars as the Board or Association may direct.

Section 5: The Treasurer shall have charge of the receipt of funds of the Association; shall deposit in appropriate bank accounts to the credit of the Association all monies of the Association and shall disburse, with the Co-Chair, such funds as directed by resolution of the Board. The Treasurer shall keep proper books of account. Previous to the Spring meeting of the Association, the Treasurer's account shall be audited by the Auditing Committee and a written statement given on the status of the books. In the case of prolonged absence, illness, or death of the Treasurer, disbursements at the direction of the Board shall be made by the Co-Chair.

ARTICLE IX

MEETINGS

Section 1: ASSOCIATION: The regular meetings of the Association shall be for the purpose of receiving reports from the officers and standing committees; for the receiving of reports from ad hoc committees; for establishing programs and budgets in furtherance of the objectives of the Association; and for any other business that may arise. The regular annual meetings of the Association will be held three times per year ( Spring, Fall, and Winter ) with notice being given to the members at least one week in advance of the meetings. A simple majority of voting members present shall be considered sufficient to transact business at the regular meetings.

Section 2: ASSOCIATION: Special meetings of the Association shall be called by the Board upon written request of one-fourth or more of the voting members of the Association. No less than one week notice of a special meeting shall be given, and only that business specified in the call may be transacted. Twenty per cent of the voting members shall constitute a quorum at any special meeting of the Association thus called. The Board shall have the power to call special meetings of the Association whenever it seems necessary.

Section 3: BOARD OF OFFICERS: The Co-Chair shall call a special meeting of the Board of Officers whenever the need arises. All business to be considered at a special Board meeting shall be stated in the call. Regular meetings of the Board of Officers shall be held as needed . At least seven days notice of time and place of all Board meetings shall be given.

Section 4: BOARD OF OFFICERS: The majority of the Board of Officers shall constitute a quorum at any meeting of the Board of Officers.

ARTICLE X

FEES AND DUES

Section 1: The fiscal year of the Association shall be 1 May to 30 April. The annual budget shall cover the fiscal year and shall be prepared on the basis of dues payable for the coming fiscal year.

Section 2: The annual Association dues shall be fifteen dollars ($15.00) per single family dwelling, payable to the Treasurer during the annual membership drive from April 1 to April 30. In addition to levying annual dues, the Association may levy special dues as the occasion merits with the approval of voting members present. Annual dues shall be decided upon at the Spring meeting of the Association by the majority of voting members present.

ARTICLE XI

COMMITTEES

Section 1: An Auditor or Auditors shall be appointed by the Board of Officers at the regular Winter meeting. The Auditor(s) shall examine the books of the Treasurer and shall submit a written statement for the regular Spring meeting of the Association.

Section 2: The Finance Committee shall be appointed by the Board of Officers after the regular Spring meeting and shall consist of the Treasurer (as Chair) and two voting members of the Association. It shall consider requests for funds, plan a budget, and recommend to the Boards of Officers such expenditures as the committee deems expedient. It shall report at the next meeting of the Board of Officers.

Section 3: The President shall have the power to appoint committees to investigate any matters of common interest to members of the Association.

ARTICLE XII

PARLIAMENTARY AUTHORITY

The rules contained in Robert's Rules of Order Revised shall govern this organization in all cases to which they are applicable and in which they are not inconsistent with these By-Laws.

ARTICLE XIII

AMENDMENTS

Section 1: These By-Laws may be amended at any special meeting of the Association called for that purpose or at the regular meetings of the Association. Notice of change shall be made available to the members one week in advance of the meeting.

Section 2: Unless otherwise provided prior to its adoption or in the motion to adopt, an amendment shall become effective upon adjournment of the meeting at which it is adopted.