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Keep Knoxville Beautiful
Board of Directors, Regular Meeting
Minutes for July 2005

Present: Harold Byrd, Tisha Calabrese-Benton, Ray Clift, Martha Dooley, Gary Drinnen, Mary Lou Horner, Terry Faulkner, Scott Frith, Gary Loe, Sam Maynard, Cassandra McGee, Edythe McNabb, Darren Rhines, Sarah Surak and Tim Wheeler

Absent: Keith Austin, Mark Brown, Dino Cartwright, Mark Cawood, David Collins, Johnnie Conner, Stevan Curtis, Neal Denton, Susan Long, Janet McGaha, Doug McGill, Page Pratt, Jenny Raines and Garrett Wagley

Staff:  Tom Salter & Emily Ditty

Guests:  Gary Drinnen

Call to Order
The meeting was called to order by Cassandra McGee at 12:10.  There was a quorum for this meeting (15/29).

Approval of the Minutes
Cassandra asked board members to review the minutes from the June 2005 board meeting.  Mary Lou made a motion to approve and Sam Maynard seconded the motion.  Approval was unanimous.
 

Presidents Report – Cassandra McGee
Cassandra introduced new board members present: Ray Clift and Darrin Rhines.  Ray shared that he is retired after 35 years at Rohm & Haas and is very active in the Emerald Youth Foundation.  Darrin is our representative from KUB and he works with the Green Power program and joint programs with Ijams.  Gary Drinnen was introduced.

Cassandra circulated a sign up sheet for Litter Index volunteers.

The board approved a resolution approving changes on the signature cards for the bank accounts.  Cassandra, Jenny, Martha and Tom will be able to sign.  The bank required a formal resolution before they released the cards.   Mary Lou made a motion to approve the resolution.  Sam seconded the motion.

Mary Lou made a motion that the board approve Gary Drinnen as a new board member.  Scott Frith seconded the motion.  Approval was unanimous.

Executive Director's report – Tom Salter
Tom presented the Financial Statement and Summary for June 2005.  Pending any adjustments by the auditor we ended the year much better off than last and may even show a small surplus.  Pre-audit results are: income 114,250, expenses 105,977, net 8,273.  A motion was made by Mary Lou to accept it.  Martha seconded the motion.  The June 2005 financial statement and summary were accepted.

Activities Report - Tom Salter

Litter Prevention

• Emily mailed out 24 I Spy letters.

• The board committee met to discuss the Pinkston proposal.  The meeting included Page Pratt Greene, Tim Wheeler, Scott Frith, Cassandra McGee, Sam Maynard, Tom and Emily.

• Tom made a presentation to the Chapman Highway Garden Club at the UT University Club.  Crissy Haslam also presented.  There were about 30 people in attendance.  Emily also attended.  The group pledged a $25 membership.

• Wesley Neighbors had a nice article in their newsletter about KKB and GAC.

• The Tennessee Recycling Report, the official newsletter of the Tennessee Recycling Coalition had a nice article about KKB at Earthfest.  Emily wrote the article.

• The News Sentinel ran a nice story about our need for volunteers during July.

• Keep Knoxville Beautiful had a nice ad in the Kuumba festival program.

• Tom and Emily met with Cheryl Bowman to secure donation of a van or 6 passenger vehicle to use during the annual Litter Index to take place in July.

• Website: 2,444 web site pageviews for June 2005.

Beautification

• There were no specific beautification projects.

Waste Reduction

• Emily prepared the final report for the 2005 Great American Cleanup™ to be submitted to Keep America Beautiful. 

• Tom met with the Knox County Solid Waste Board to participate in a discussion of the pay-as-you-throw system of waste disposal.

Awards & Recognition

• The Orchids & Onions Committee met to address additional changes in the event and to brainstorm potential sponsors.  Committee members included Keith Austin, Mary Lou Horner, Cassandra McGee, Gary Loe, Page Pratt Greene and Sam Maynard.

Membership

• Paid memberships in June were $1,074.

Other

• KKB received all significant grant reimbursements for the 2005 fiscal year.  In June the Urban Forestry Grant Reimbursement was paid.

• Emily was out 7 days and Tom was out 4 days for vacation.

Orchids & Onions Committee – Gary Loe
Gary reported that Cassandra will co-emcee the event.  There is a new sponsor brochure.  Sponsor levels are $1,000 for an award sponsor, $500 for table sponsor (half tables are OK), and $35 for individual seats.  Scott volunteered to sponsor the the bartender for the cash bar.

Unfinished Business

• Good news from one insurance company on the Pinkston plan.  There should be no impact on our directors and officers liability policy.  Our proposal would require youth groups to provide evidence of their own liability insurance AND to name Keep Knoxville Beautiful as additional insured.  Group leaders would also have to sign off on a Risk Management plan that would spell out what groups must do to minimize risk to their members.

• Mary Lou offered to call Chief Owen to get KPD on board with the ordinance enforcement initiative.

• The covered loads project is still in the works, just now now.

New Business
KKB will not look at purchasing or leasing a copier in the near future.  We will be able to use the copier at the Arts Alliance and reimburse them at the rate of .02 cents per copy.

Meeting Times and Announcements

• Litter Index, July 12-14 and 19-21, leave Fort Kid parking lot at 9:00 a.m. or 3:30 p.m.

• Next regular board meeting, Thursday, August 4^th, 2005, Candy Factory Board Room

• KAB regional conference in Albuquerque, NM, July 27-30

Adjournment – the meeting was adjourned at 1:05pm

__________________________________________________________

Sarah Surak, Secretary                                                             Date