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Keep Knoxville Beautiful

Board of Directors, Regular Meeting

Minutes for June 2006

Pre-meeting Presentation

Tom showed the new StopLitter campaign TV spots before the start of the meeting.

Present: Harold Byrd, Mark Cawood, David Collins, Gary Drinnen, Mary Lou Horner, Stevan Curtis, Gary Loe, Darren Rhines, Edythe McNabb, Susan Long, Terry Faulkner, Scott Frith, Sarah Surak, Sam Maynard, Jenny Raines, Page Pratt, and Tim Wheeler.

Absent: Keith Austin, Mark Brown, Dino Cartwright, Ray Clift, Johnnie Conner, Neal Denton, Martha Dooley, Cassandra McGee, Janet McGaha, Doug McGill, and Garrett Wagley

Staff:  Tom Salter, Jack Dennis and Seth Hopper of AmeriCorps

Call to Order

The meeting was called to order by Harold Byrd at 12:10.  There was a quorum for the meeting (17/29).

Approval of the Minutes

Terry asked board members to review the minutes from the March 2005 board meeting.  Sam made a motion to approve and Darren seconded the motion.  Approval was unanimous (but not official because we did not have a quorum).

President’s Report – Harold Byrd

Harold led a discussion of the quorum issue.  Tom pointed out an attachment to the agenda of the page in the by-laws that refers to the size of the board, special directors and quorum.  The by-laws could be interpreted to mean that special directors “shall exercise all powers and duties of a member of the Board of Directors” but that the “Board of Directors (excluding Special Directors) shall be composed of not more than nineteen (19) members”.  The quorum statement says “A majority of the Board of Directors shall constitute a quorum at any meeting”.  Tim Wheeler made a motion that we adopt clarifying language the KKB board “amend the by-laws to say that Special Directors are not counted toward constituting a quorum”.  David Collins seconded the motion.  Approval was unanimous.

Harold led a discussion on board elections.  The following report of the nominating committee was provided to the board:

Keep Knoxville Beautiful

June 2006 Nominating Committee Recommendations

(bold – new members, italics – current members moved from “Special Director” to “Board Member”)

2009 Three Years Remaining

1.  Susan Long (re-election, 2^nd 3-year term)

2.  Darren Rhines (election to 1^st 3-year term)

3.  Keith Austin (re-election, 2^nd 3-year term)

4.  Tobertha Anderson (election to 1^st 3-year term)

5.  Maxine Gunter (election to 1^st 3-year term)

6.  Dave Hood (election to 1^st 3-year term)

7.  Mark Cawood (election to 1^st 3-year term)

2008 Two Years Remaining

8.       Mary Lou Horner (new election to fill unexpired term of Johnnie Conner)

9.       Ray Clift (no action)

10.   Gary Loe (no action)

11.   Gary Drinnen (no action)

12.   Sarah Surak (no action)

13.   Edythe Nelle McNabb (election to 2-year term)

2007 One Year Remaining

14. Page Pratt (new election to fill unexpired term of Ken Bodie)

15. Scott Frith (no action)

16. Terry Faulkner (no action)

17. Tim Wheeler (elected to 1-year term)

18. David Collins (elected to 1-year term)

19. Sam Maynard (elected to 1-year term)

One year appointments to Special Director positions

1.  Cassandra McGee (was in class of 2008, stepped down)

2.  Neal Denton

3.  Doug McGill

4.  Garrett Wagley

5.  Jenny Raines

6.  Martha Dooley

7.  Stevan Curtis

8.  Janet McGaha

9.  Dino Cartwright

10. Mark Brown

11. Harold Byrd

12. Sharon Webb

13. Judy Newby

14. Anne Felknor

Recommendation for 2006-2007 officers:

1.       President-elect – Terry Faulkner

2.       Internal Vice President – Darren Rhines

3.       External Vice President – Susan Long

4.       Treasurer – Martha Dooley

5.       Secretary – Sarah Surak

No action is required for Harold Byrd to become board president having served as president-elect for one year.  David Collins made a motion that we approve the report of the nominating and vote in favor of these board members and officers.  Sam Maynard seconded the motion.  Approval was unanimous.

Harold and Jenny Raines led a discussion of the proposed budget for 2006-07. 

There was a discussion of several budget line items.  Jenny explained the budget is very similar to that of the last few years.  The AmeriCorps staffing will cost about the same as the single part time employee we have had in the past.  David Collins made a motion that we accept and approve the proposed budget.  Sarah Surak seconded the motion.  Approval was unanimous.

A volunteer sign up sheet for the annual Litter Index was distributed.

There was a discussion that the date of the August board meeting was on election day.  Several board members and the director are involved in campaigns and Tim Wheeler made a motion that the board meeting be moved to the following Thursday, August 10, 2006.  Terry Faulkner seconded the motion.  Approval was unanimous.

Executive Director's report – Tom Salter

Tom presented the Financial Statement and Summary for May 2006.  There was a brief discussion of the statement.  We are on target for the year.  The month had a small net income.  We are slightly behind for the year on cash but have sufficient receivables to end the year with a small net.  We are still on target for salary to be several thousand below last year.  Terry Faulkner made a motion to approve the budget.  Darren Rhines seconded the motion.  Approval was unanimous.

Activities Report - Tom Salter

Litter Prevention

• Cash For Trash program is moving along and has paid out more than $1,600 to the Dolphins YMCA Swimmers, Boy Scout Troop 36, Young Life of Knoxville, Lonsdale United For Change Youth and Nature’s Way Montessori School.
• KKB met with representatives of the City of Knoxville, the Downtown Organization, The Chamber Partnership and others about final decisions to kick off an adopt-a-block program for Downtown.  The group will likely put the KKB logo or Keep Knoxville Beautiful on material and Tom shared the Stop It, Stop Litter Campaign logos on the material as well.
• Tom, Jack and Seth reviewed the editing of the new state anti-litter campaign and made some recommendations.
• There were 2,821 website pageviews for May 2005.

Beautification

• Terry Faulkner led the ribbon-cutting for the 3^rd Creek Greenway extension.  KKB handled donations for the purchase of several historical markers set in the pavement.
• The Halls Tribute Trees received some routine maintenance.  According to Mike Blankenship of Halls High School only about 12 trees did not survive the original planting of more than 200 trees.

Recycling

• Several schools continued to participate in the Aquafina PET bottle recycling program.  The recycling period has actually ended but we don’t have the final numbers yet.
• Tom attended a meeting of the Knox County Solid Waste Board for a briefing on the potential for a pay-as-you-throw waste disposal system for Knox County.  There would be significant advantages for recycling under PAYT.

Membership

• There was no significant membership activity for May.  GAC™ sponsors were invited to the Trash Bash.

Media

• TDOT and Keep Tennessee Beautiful kicked off the state Stop It, Stop Litter Campaign.  Tom attended the kickoff in Nashville as a representative of the Keep Tennessee Beautiful Advisory Committee and KKB will begin incorporating this information in its promotions. 

Other

The Orchids & Onions, nominating and budget committees met in May.

Great American Cleanup™

There was a short discussion on the Calhoun’s Trash Bash.

Orchids & Onions Committee Report

Committee members (Darren Rhines and Terry Faulkner) reported the committee met and made a determination that the awards will be presented on a geographic basis.   There would be two awards each for South Knoxville, West Knoxville, East Knoxville, North Knoxville and Downtown.  This would be the most significant change in the history of the awards and should have a positive impact on recruiting sponsors and helping KKB with other projects in all parts of the community.

Unfinished/Ongiong Business

None.

New Business
Tom had introduced the new video spots for the StopLitter campaign.

Meeting Times and Announcements

• Annual litter index tours : Jun 13, 14, 15 and 20, 21 & 22, one run in the morning and one in the afternoon each day.
• New board orientation, date and time TBA.
• Next regular board meeting, Knoxville Coca Cola training room, 12:00 noon, Thursday, July 6, 2006

Adjournment – Tim made a motion we adjourn, Terry seconded the motion, adjournment at 12:56 pm

__________________________________________________________

Sarah Surak, Secretary                                                             Date