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Keep Knoxville Beautiful

Board of Directors, Regular Meeting

Minutes for June 2007

Present: Tobertha Anderson, Keith Austin, Betsy Ford, Mary Lou Horner, Anne Felknor, Scott Frith, Sam Maynard, Edythe McNabb, Page Pratt and Sarah Surak.

Absent: Mark Brown, Harold Byrd, Dino Cartwright, Mark Cawood, David Collins, Neal Denton, Terry Faulkner, Maxine Gunter, Susan Long, Gary Drinnen, Ray Clift, Johnnie Conner, Stevan Curtis, Martha Dooley, Dave Hood, Cassandra McGee, Janet McGaha, Doug McGill, Jenny Raines, Tim Wheeler, Sharon Webb and Garrett Wagley.

*names in boldface are regular directors and count toward achieving a quorum.

Staff:  Tom Salter, Jill Gilbert and Rachel Roberts

Call to Order

The meeting was called to order by Sarah Surak at 12:15.  There was not a quorum for the meeting (8/18 regular directors).

Approval of the Minutes

Sarah asked board members to review the of the minutes of the May 2007 meeting.  No changes were made.  The minutes could not be formally accepted without a quorum.

President’s Report – Sarah Surak for Harold Byrd

·         Sarah reported that the Executive Committee met and approved the 2007-08 budget.  It is similar to last year’s budget and includes a modest salary increase for the executive director.  The executive committee is recommending approval of the budget.  The budget could not be formally approved without a quorum.

·         Board member Tobertha Anderson announced that KCDC on Broadway has offered its training room for our board meetings.  We will have to order lunches as we have done in the past. 

·         A list was distributed for board member volunteer sign-up Sundown Recycling and the annual Litter Index

·         Sarah announced that she has been accepted in a doctoral program at Virginia Tech beginning this fall semester and she will be leaving Knoxville in August.  She will have to resign from the board at that time.

Executive Director's report – Tom Salter

Tom asked board members to review the financial statements.  Monthly expenses for May 2007 were ahead of income, but YTD income is ahead of expenses by about $6,000 and approximately $8,000 ahead of where we were last year.  The financial statement could not be formally approved.

Activities Report - Tom Salter

Litter Prevention

·         Jillian spoke to 2 classes of Fulton High School seniors about litter prevention and took each class out for a 45 minute campus cleanup.

·         Stephanie spoke to 2 classes at Northwest Middle about litter prevention.

·         Sundown recycling efforts continue to make dramatic reductions in the amounts of trash on the ground after the event.  Public service workers continue to report the litter after the concert is a fraction of what has been typical in the past.

Recycling

·         The measurement period for the national Students for Recycling competition sponsored by KAB, Sam’s Club and Aquafina ended May 25^th.  We expect several schools, especially Mount Olive and Chilhowee to be nationally competitive.

·         KKB continued to coordinate recycling at 5 more Sundown in the City Concerts.  Between 5-10 volunteers have been helping each week and collection and measurement techniques have been refined.  We are working very closely with the City of Knoxville Public Works Department and this is a good relationship builder for us. 

Beautification

·         Terry Faulkner made a presentation to the Fort Sanders Neighborhood Association about using Civil War battlefield site preservation grants to possibly do a gateway beautification project (First Impressions) on 17^th Street in the Fort Sanders neighborhood.

·         The Orchids & Onions Committee met to brainstorm more sponsors,

Membership

·         $25 single membership renewal in March

Media

·         May 11^th – Tom was quoted in a Knoxville News Sentinel editorial about urban blight entitled “Blights, Eyesores Affect East Tennessee”.

·         May 31^st – The Knoxville News Sentinel ran a major article on Sundown recycling efforts entitled “Recycling Efforts Not Wasted on Sundown Series”.  High recycling rates were reported.

·         Sundown recycling also reported by radio news on WUOT and News Talk 100.

·         KKB website pageviews for May 2007 – 2,827

Other

·         Amanda Turner and Rachel Roberts began summer internships with KKB.  Amanda (from Clinton) is a Political Science major at UT and Rachel (from Knoxville) is an Environmental Science major at Catawba College in North Carolina.  Amanda is taking off 4 weeks starting today and Rachel works for 9 more weeks.

·         The 2006-07 YAB had their final meeting at Fulton High School.  They watched the documentary “An Inconvenient Truth” and talked about improving their waste disposal habits in the coming year.

·         Stephanie has taken a job in Lake Tahoe and left the AmeriCorps program.  Jillian’s last day at KKB is June 26^th.  She will work her 2^nd year with AmeriCorps at the East Tennessee Clean Fuels Coalition.

·         KKB interviewed several AmeriCorps prospects for next year.  Ali Vertanin and Emily Nybo will be working with us next year.  Ali Vertanin just finished working with the Ijams Nature Center Earth Flag Team for one year.  She has a bachelors in PR from Boston University.  Emily Nybo has a bachelors in Psychology from Maryville College and is a graduate of Farragut High School.

Orchids & Onions Committee

Orchids & Onions committee will meet before the next board meeting and report at the next meeting.

Unfinished/Ongoing Business

There was no unfinished or ongoing business.

New Business

·       Tom announced that KKB will partner with the City of Knoxville to do recycling at Saturday Night on the Town.  Our role will be to recruit volunteers to set up and take down recycling containers.

·       Keep Knoxville Beautiful has been invited to participate in an Anheuser-Busch recycling bin promotion involving Knox County Convenience Centers and City of Knoxville Drop-Off Centers.  At least 1,400 recycling bins will be distributed in August for free at the 18 centers.  Later, if people are “caught recycling” with the containers they will receive a $20 Kroger gift card.  KKB will receive a grant of $1,200 for its management of the project.

·       KKB has been invited to submit a proposal to KAB for a graffiti abatement grant of $2,000.  It would fund removal supplies and some education awareness material next year.

·       KKB has been invited to participate in a KAB cigarette litter prevention grant program targeting 3 downtown areas.  KKB will receive a grant of $2,500 to manage this promotion.

Meeting Times and Announcements

·         Sundown in the City, Zero-Waste Event, June 7^th, 3:30 to 5 and 9:45 to 10:30, Market Square

·         Sundown in the City, Zero-Waste Event, June 14^th, 3:30 to 5 and 9:45 to 10:30, Market Square

·         Litter Index June 18^th, 19^th, 20^th, 25^th, 26^th, 27^th (later trips cancelled if we finish the routes)

·         Sundown in the City, Zero-Waste Event, June 21^st, 3:30 to 5 and 9:45 to 10:30, Market Square

·         Sundown in the City, Zero-Waste Event, June 28^th, 3:30 to 5 and 9:45 to 10:30, Market Square

·         Next regular board meeting, July 12^th, 12 noon, New Location TBA

Adjournment – The meeting adjourned at 1:07 pm, Sarah and Scott made the motion to adjourn.

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Sarah Surak, Secretary                                                             Date