Constitution and Bylaws Amended and Approved November 15, 2003

BYLAWS OF THE SUBURBAN HILLS HOMEOWNERS ASSOCIATION

KNOX COUNTY, TENNESSEE

ARTICLE I

DUTIES OF THE OFFICERS

Section 1.        The President shall:

                        A.        Preside over all business meetings of the Association membership and the Executive Committee;

                        B.        Coordinate the work of the Executive Committee;

                        C.        Appoint Standing Committees as provided for by the bylaws, and appoint such other special committees as the President deems necessary to carry out the functions of the Association;

                        D.        Submit a complete list of committee appointments, and chairpersons to the Newsletter and Directory Committee by January 31 for inclusion in the annual Suburban Hills Homeowners Association Directory;

                        E.        Approve bills in excess of $50 but less than $100 not previously approved by the Executive Committee;

                        F.        Be ex-officio member of all committees.

Section 2.        The Vice President shall:

                        A.        Assume the duties of the President in the absence of the President;

                        B.        Assume the office of President in the event it becomes vacant and serve for the remainder of the unexpired term. An acting Vice President will then be appointed by the Executive Committee to serve until the forthcoming annual meeting;

                        C.        Assist other members of the Executive Committee in coordinating activities of the Association;

                        D.        Act as chairperson of the Constitution and Bylaws Committee.

Section 3.        The Secretary shall:

                        A.        Keep minutes of meetings;

                        B.        Collect, record, and disseminate all decisions made by the Association;

                        C.        Maintain records for the new Secretary in a bound and orderly form;

                        D.        Maintain information about the Association’s functions including its Constitution and Bylaws.

Section 4.        The Treasurer shall:

                        A.        Collect and be the custodian of all funds and keep a record of income and expenditures;

                        B.        Present periodic financial reports to the Executive Committee;

                        C.        Present to the active membership an annual report of all financial transactions;

                        D.        Submit financial records for audit when requested by the Executive Committee or by petition of one-fourth of the active residential membership;

                        E.        Maintain funds readily accessible to meet current expenditures;

                        F.        Invest excess funds as directed by the Executive Committee;

                        G.        Be custodian of all records of membership.

Section 5.        The Directors shall:

                        A.        Give leadership as needed to special activities of the Association;

                        B.        Assist in the development of action plans and/or special projects.

                        C.        Advise officers on issues facing the Association.

Section 6.        The Chairperson of each Standing Committee shall:

                        A.        Provide leadership to their committee in the area for which he/she are responsible;

                        B.        Provide regular progress reports.

ARTICLE II

STANDING COMMITTEES

Section 1.        Committee members, other than the Executive Committee, shall be appointed by the President, in consultation with Committee chairpersons. Committee members shall not serve on more than one committee except when it is absolutely necessary.

Section 2.        The Executive Committee shall:

                        A.        Be composed of the President, Vice President, Secretary, Treasurer, four Directors, the most recently retired President, and chairpersons of the following Standing Committees: Newsletter; Directory; Grounds, Roads and Maintenance; Watchdog; Social; Membership and Street Representatives;

                        B.        In the event of vacancies occurring in offices other than the President, be empowered to fill the vacancies for the unexpired term;

                        C.        Meet on a regular Schedule, but not less than every 60 days;

                        D.        Act only with the limits of the Constitution and Bylaws in all matters pertaining to the welfare and promotion of the Association.

                        E.        Be open to any active member who wishes to attend any Executive Committee meeting.

Section 3.        The Constitution and Bylaws Committee shall:

                        A.        Be composed of two or more members, plus the Vice President as Chairperson. In addition, two petition signers of any respective amendment, will be appointed by this committee to participate;

                        B.        Be responsible for making necessary changes in the Constitution and Bylaws as voted on and approved by members of this Association according to the following procedures:

                                    (1)       Recommend and/or receive proposed petitions for revisions to the Constitution and Bylaws;

                                    (2)       Present suggested revisions to the active membership;

                                    (3)       Incorporate annually all Association approved amendments of the Constitution and Bylaws into the most recently approved Constitution and Bylaws of the Association;

                                    (4)       Send promptly the newly revised copies, with the revision date on top of the front page, to all active members.

Section 4.        The Nominating Committee shall:

                        A.        Be composed of at least two Active Non-Executive Committee members appointed by the President with a Director as chairperson;

                        B.        Submit the names of one or more nominees for each office to be filled. All nominees must be active members and approve their nomination for a specific office before their name is submitted;

                        C.        Publish in the Association newsletter the proposed slate of officers a minimum of two weeks before the annual business meeting.

Section 5.        The Audit Committee shall:

                        A.        Include two or more members at the discretion of the President;

                        B.        Audit the financial records of the Association at least annually or when directed to do so by the Executive Committee or by a petition of one-fourth of the active members.

Section 6.        The Directory Committee shall:

                        A.        Include two or more members at the discretion of the President;

                        B.        Compile an up-to-date directory of all residents and send a copy of it to all members of the Association;

                        C.        Publish a directory which will include the following type of information:

                                    (1)       Date of Publication;

                                    (2)       Purpose of Association;

                                    (3)       Current Officers of the Association;

                                    (4)       Association committees and Chairperson of each;

                                    (5)       Active members of the Association with the following information: names, address, telephone number, type of employment, where and by whom employed, hobbies, and names of children living in the home;

                                    (6)       An alphabetical listing of all residents of Suburban Hills Subdivision;

                                    (7)       Fire Department telephone number and important numbers such as Police, Doctor, Ambulance, Doctor’s Exchange;

                                    (8)       A map of the Suburban Hills Community with marked streets;

Section 7.        The Newsletter editor and staff shall:

                        A.        Regularly publish and distribute a newsletter to keep members of the Association informed about:

                                    (1)       Meetings of the Executive Committee;

                                    (2)       Zoning and other Issues of concern to the Association and community;

                                    (3)       Community activities and upcoming events;

                        B.        Publicize proposed amendments to the Constitution and Bylaws.

Section 8.        The Membership and Street Representative Committee shall:

                        A.        Include two or more members as needed at the discretion of the President;

                        B.        Maintain an up-to-date roster of the active members;

                        C.        Contact active members to notify them of Association meetings, activities, and projects;

                        D.        Welcome new residents and non-members into the community and inform them of the Association’s purpose and activities, as well as how to become members of the Association;

                        E.        Obtain information from Suburban Hills residents, both members and non-members, on community problems and needs;

                        F.        Visit non-members or inactive members giving them information on why they should join the Association along with individual forms to be filled out and submitted along with annual dues;

                        G.        Advise editor of newsletter of personal information of members such as births, deaths, weddings, new members;

                        H.        Collect dues if authorized, from members and submit it to the Membership and Street Representative Chairperson.

Section 9.        The Grounds, Roads and Maintenance Committee shall:

                        A.        Include two or more members as needed at the discretion of the President;

                        B.        See that community entrances, grounds, streets, street signs, and other community property is kept in good condition at all times.

Section 10.      The Watchdog Committee shall:

                        A.        Include two or more members as needed at the discretion of the President;

                        B.        Keep a sharp watch for undesirable industry or other undesirable structures or activities that might adversely affect the Suburban Hills Community in any way and notify the Association so that the necessary measures may be taken to prevent their occurrence or development;

                        C.        Be watchful of adverse zoning;

                        D.        Maintain community Hot Line;

                        E.        Advise Association members of any security concerns.

Section 11.      The Social Committee shall:

                        A.        Include two or more members as needed at the discretion of the President;

                        B.        Be responsible for all social functions under the guidance of the Executive Committee and act as host at banquets and other social functions. The following are suggested:

                                    (1)       Summer Picnic (June through August)

                                    (2)       Block Party (September through October)

                                    (3)       Other social functions may be substituted or added at the discretion of the Executive Committee. Social functions should be self-supporting. However, annual expenditures shall be approved by the Executive Committee.

ARTICLE III

MEETINGS

Section 1.        One annual business meeting will be held between September 1 and December 1. The Executive Committee will hold additional meetings at least every 60 days. The President may call additional membership meetings if urgent business justifies membership opinion or approval.

Section 2.        The President is responsible for giving at least 14 days notice of membership meetings to all active members.

ARTICLE IV

MEMBERSHIP

Section 1.       Payment of annual dues entitles each individual residential and non-residential household to one vote.

ARTICLE V

DUES AND FEES

Section 1.        Annual dues shall be determined by the Executive Committee. Dues must be paid by January 31 of each calendar year in order those members names appear on the active membership list of the community directory. Members making payment after that date will become active members of the Association, but will not be listed on the active membership list of the directory for that year.

Section 2.        Any resident moving into the subdivision after August 21st may pay annual dues and become an active member through the following calendar year.

Section 3.        Additional fees may be assessed for special purposes.

Section 4.        All residents are encouraged to join the Association. Annual dues may be given to the street representative or to the treasurer.