T.V. KIWANIS CLUB GREETERS

                   THE ROLE OF GREETERS AT OUR KIWANIS MEETINGS

Basic Concepts: we want to give a friendly welcome to each member and guest as they enter the room for our meetings. This can be a congested area so sometimes this greeting will be done after members have paid for their meal. It should be obvious who the guests are and they should be greeted and asked to “sign-in” on the Guest Sheet giving their name, address/club and 'phone numbers, especially for non-Kiwanians. Prospective members will receive free lunches two times before (hopefully) joining.

The Greeter Program is a more formal way to assure that our guests and new members are properly introduced and welcomed. The concept of friendliness and a helping hand is something every Kiwanian shares and is expected to offer. We would like to take that a step further with the Greeter Program.

The Greeters should know the name of the Guest Speaker in advance so they can be looking for him/her (as should the Program Host). Please introduce him/her to the President if the Program Host is not available at the time.

It is critical that the Greeter find a member to host all guests and sit at their table and introduce them to others at the table. Please introduce prospective members to the Membership Chairperson and to the President so he/she can more easily recognize and introduce them later. The President will attempt to greet each visitor and prospective member before the start of the business meeting.

Special attention should also be paid to new members who often don’t quite know where to sit. Try to help them locate a veteran member to talk to and dine with them. Help reintroduce them to each other. In fact, should you see a new member start to sit at a table by him/herself, make it a priority to shift them to another table with other members. This is particularly true of new female members, as they often feel a little ill at ease in the beginning.

Don't forget to monitor the side entrance, where some regulars often enter but sometimes fail to check in at the badge/pay table. Our Treasurer frequently has to hunt them down to give them their badge and get credit for attendance, regardless of whether they eat lunch or not.

The Greeter time frame will be from 11:00 AM to 12:00 Noon (approximately) but look for late arrivals -- especially the speaker!. Since things often get busy around 11:30, two or three people will be assigned as a team to this activity. That way they can spend some quality time with guests and then hand them over to others. Greeters will be scheduled for this duty so as to avoid conflict with the Program Host assignments.

Most Kiwanians will be enlisted to do this very important function. We need to have people who are knowledgeable about the membership and our club's many community activities and are frequent attendees themselves. Assignments will be for teams of two for each meeting date. It will be the responsibility of the Greeter to find a substitute if he/she will not be available on the assigned date.