Copyright © 2012
Kiwanis Club of
Tellico Village, Tennessee.
All Rights Reserved.

      Committee Chairpersons, 2011-2012

Standing Committees

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     Committee Structure for Tellico Village Kiwanis Club

The club bylaws require that the President establish several standing committees and special appointed committees to meet the needs of the club. These committees manage the various club projects and special administrative actions to ensure that all active members are participating in club events and that funding will be available to execute club projects and programs.

The Kiwanis Club of Tellico Village has structured its committees as follows:

Standing Committees

Community Service – This committee implements projects relating to citizenship, civic improvements, community beautification, conservation, health, international understanding, literacy, public affairs, safety, or help for senior citizens and disabled persons. Current projects include Family Park/Children's Playground, Habitat for Humanity, Tellico Lakeside Trail Building, Tellico Parkway Litter Pickup, Good Samaritan Food Distribution, Annual Lakeside Clean-Up Project, Adopt-a-House, Good Neighbors Shoppe Volunteers, help at Ft. Loudoun Hospital, International Programs, and bell-ringing collection for the Salvation Army at Christmas time.

Human and Spiritual Values – This committee promotes interfaith and interdenominational activities directed towards support for and development of the human spirit, by providing human companionship and comfort, counsel, guidance, and help in dealing with the challenges of daily life.
     In 2009 this committee redirected its mission toward helping the elderly citizens of Loudon County. This reorientation was based on a 2008 Community Needs Assessment Study as well as numerous follow-up interviews and meetings with church groups such as Stephen Ministers.  Through our brochure and voicemail service (ph. 865-970-1559) we offer a weekly phone call just to chat as well as a monthly visit by a man/woman team if requested by the client. If minor home repairs are desired we will perform them (materials not included) or suggest an approved contractor for more major projects.
     Our efforts have grown into a broader scope, in that we are learning to help the care-givers and sufferers of Alzheimer’s. We are partnering with other civic groups to help our seniors and elderly to remain in their homes, even though immediate family members may not be close-by. Truly, we are still helping kids -- just “Big Kids!”

Youth Services and Sponsored Youth programs – This committee is charged with implementing projects that address school-aged youth needs from kindergarten through college. Projects address issues relating to mentoring, tutoring, literacy, English as a second language, school family resource centers, sponsoring sports activities, the Child Advocacy Center, Back-to-School Gift Cards, scholarship competitions, scholarships, East Tennessee Children's Hospital, and the Loudon County High School Key Club.

Young Children: Priority One – Activities of this committee include the implementation of projects supporting young children's needs and prenatal care through age five. Typical projects address maternal and child health, early development & pediatric care, nutrition, parenting education, and child safety issues. Current projects include purchase of kindergarten and pre-school supplies, the Dolly Parton Imagination Library, Head Start books and reading programs, Child Safety Seats program, Child ID program, Amtrykes for physically challenged children, and Comfort Dolls for surgery patients at Children's Hospital.

Membership and Education – This committee is charged with developing a plan and club procedures for increasing membership according to the provisions of the club bylaws. The committee encourages all club members to recruit, oversees the completion of the Membership Form, and submits the application to the club’s Board of Directors for action. It is also the responsibility of the committee to develop an effective orientation and induction ceremony for new members and to promote regular attendance by all members at the regular club meetings.

Special Appointed Committees

Ad Hoc Committees & Internal Affairs – Chaired by the current Vice-President, this committee is responsible for organizing, overseeing, and reporting results and timekeeping from club activities or events not directly under the supervision of the six Standing Committees.  Principal among such are all fundraising activities, such as the Fall Annual Golf Outing and the biannual Pancake Breakfasts.  Other examples include work performed in maintaining the club's Newsletter and Website, and attendance at District & International events and officer training.

Communications – This committee is charged with examining & facilitating both internal (within the Club) and external (to/from the surrounding community) communications, so that everyone is kept apprised of ongoing projects and new opportunities for service. Accordingly, the committee keeps close watch on publicity/public relations, the club's monthly Newsletter, and its Website.

Newsletter Editor – Responsible for the collection of important club information, formatting the club newsletter, Degowelv, and copying/distributing it (in both print & e-mail form) at the beginning of each month. The bulletin should contain special events information, major Board of Directors meeting actions, introduction of new members, recognition of birthdays, anniversaries, and achievements, announcements of programs for the forthcoming month’s regular meetings, and information about other newsworthy events.

Historian / Scrapbook – Responsible for documenting in scrapbook form pictures and articles appearing in the media relative to club activities, projects, and achievements. The scrapbook is submitted annually for district competition at the district convention. It is also the responsibility of this position to provide archival storage for all official club records.

House Arrangements – Chaired by the current President-Elect, this committee is responsible for making club meetings as effective & enjoyable as possible by ensuring that a pleasant meeting location is secured, food is appropriate to the occasion and of good value, the meeting area is prepared with podium, U. S. flag, Kiwanis banners, sound system, and that appropriate reception is established.

Inter-club Coordinator – Responsible for conducting & reporting at least two inter-clubs each month. It is incumbent on this position that an effort be made to involve at least 50% of the membership in inter-clubs annually. New members should be encouraged to participate in this activity as soon as possible. The goal is to obtain the District Governor’s Interclub Excellence Award, which requires that all the clubs in the Division be visited as inter-clubs, at least one inter-club being with a sponsored youth organization, and that a minimum of 50% of the club members participate in inter-clubs throughout the year.

Program Coordinator – Responsible for ensuring that high-quality, interesting speakers are obtained for all club regular meetings. This activity should be shared among all club members by assigning responsibilities to individual members for obtaining speakers. Care should be taken to provide a balanced series of speakers & topics covering subjects of interest to a majority of club members.

Public Relations Coordinator – Responsible for ensuring that the public receives – through the Village Connection, the News Herald, and The Mountain View newspapers, club newsletter, and the local cable TV information channel – current news about meeting dates, club projects, achievements, and appeals for help.

Social Director – Responsible for planning, coordinating and executing three club social events each administrative year. The social, family-oriented events should include a Christmas Program for the club’s regular meeting in December, a Valentine spouse night on or near February 14 of each year, and a family picnic in September. Other social events may also be undertaken.

Insurance Risk Coordinator – Responsible for evaluating Kiwanis-sponsored events to help ensure the safety of participants and all others involved.  Holders of this position require a good understanding of the Kiwanis International Liability Insurance terms and conditions.  The Insurance Risk Coordinator analyzes the risk factors involved in any given task/activity, eliminates risks to the greatest extent possible, transfers remaining risks to other individuals or organizations, and obtains appropriate 'hold-harmless' agreements and certificates of insurance for the club. As appropriate, the Insurance Risk Coordinator will notify the Kiwanis International Liability Insurance underwriter of planned club events to ensure that appropriate insurance coverage will be available.

Community Assessment – this committee is appointed to assess community needs periodically for the purpose of  identifying potential projects for the standing committees to consider – based on community needs. A small committee is formed to interview community leaders, organizations, schools, churches, social agencies, and city/county/state agencies to document needs and establish priorities for possible club support (money and/or manpower).

Webmaster – Responsible for the creation & maintenance of T.V. Kiwanis Club's presence on the World-Wide Web, currently hosted by Discover East Tennessee (DiscoverET.org) with homepage URL  http://www.discoveret.org/tvkwanis/index.html.  The website should augment material appearing in the monthly newsletter, Degowelv, and contain material (such as photo collections & links to other websites) not well suited for the newsletter.  A complete calendar of upcoming events is also a necessity, as well as a listing of club officers and links to other Kiwanis resources (District & National).

[This page was last updated May 21, 2012 ]