Committee Chairpersons, 2007-2008

Standing Committees

The club bylaws require that the President establish several standing committees and special appointed committees to meet the needs of the club. These committees manage the various club projects and special administrative actions to ensure that all active members are participating in club events and that funding will be available to execute club projects and programs.

The Kiwanis Club of Tellico Village has structured its committees as follows:

Standing Committees

Community Services – This committee implements projects relating to citizenship, civic improvements, community beautifications, conservation, health, international understanding, literacy, public affairs, safety, or help for senior citizens and disabled persons. Current projects include Family Park/Children's Playground, Habitat for Humanity, Tellico Lakeside Trail Building, Tellico Parkway Litter Pickup, Good Samaritan Food Distribution, Lakeside Clean Up, Adopt-a-House, Good Neighbors Shoppe Volunteers, International Programs, and Bell Ringing for the Salvation Army.

Communications – This committee is charged with examining & facilitating both internal (within the Club) and external (to/from the surrounding community) communications, so that everyone is kept apprised of ongoing projects and new opportunities for service. Accordingly, the committee keeps close watch on publicity/public relations, the monthly newsletter, and the club's web site.

Human and Spiritual Values – This committee promotes the spiritual rather than the material values. It supports interfaith and interdenominational activities towards spiritual development, provides human companionship and comfort, or offers counseling and guidance. Typical projects include an Inspirational Prayer Breakfast during the Kiwanis International prayer week in May, a county-wide Back-to-School Prayer Day at all the county churches at the start of the school year, and a monthly inspirational quote in the local newspaper. The committee’s goal is to promote the Objects of Kiwanis.

Youth Services and Sponsored Youth programs – This committee is charged with implementing projects that address school-aged youth needs from kindergarten through college. Projects address issues relating to mentoring, tutoring, literacy, English as a second language, school family resource centers, sponsoring sports activities, the Child Advocacy Center, the Hugh O’Brian Leadership Program, Back-to-School Gift Cards, scholarship competitions, scholarships, East Tennessee’s Children Hospital, Kiwanis International Foundation’s IDD World Wide Service Program, and the Loudon County High School Key Club.

Young Children: Priority One – Activities of this committee include the implementation of projects supporting children needs and prenatal care through age five. Typical projects address maternal and child health, childcare, early development, nutrition, parenting education, pediatric care, and safety issues. Current projects include the Child Safety Kits, kindergarten and pre-school supplies, Imagination Library, Head Start books and reading programs, Child Safety Seats program, Child ID program and Kiwanis Hospital Dolls.

Membership and Education – This committee develops a plan and club procedures to increase membership according to the provisions of the club bylaws. The committee encourages all club members to recruit, oversees the completion of the Membership Form, and submits the application to the club’s Board of Directors for action. It is also the responsibility of the committee to develop an effective orientation and induction ceremony for new members and to promote regular attendance by all members at the regular club meetings.

Special Appointed Committees

Newsletter Editor – Responsible for the collection of important club information, formatting the club bulletin, and copying/distributing it (in both print & Internet form) at the beginning of each month. The bulletin should contain special events information, Board of Directors meeting actions, introduction of new members, recognition of birthdays, anniversaries, and achievements, announcements of programs for the month’s regular meetings, and information about any other news-worthy events.

Historian / Scrapbook – Responsible for documenting in scrapbook form pictures and articles appearing in the media relative to club activities, projects, and achievements. The scrapbook is submitted annually for district competition at the district convention. It is also the responsibility of this position to provide archival storage for all official club records.

House Arrangements – Responsible for providing the most effective club meetings possible by ensuring that a pleasant location is obtained, the food is appropriate and of good value, the meeting area is prepared with a podium, banners, sound system, and that appropriate reception is established.

Interclub Coordinator – Responsible for conducting at least two interclubs each month. It is incumbent on this position that an effort be made to involve at least 50% of the membership in interclubs annually. New members should be encouraged to participate in this activity as soon as possible. The goal is to obtain the District Governor’s Interclub Excellence Award, which requires that all the clubs in the Division be visited as interclubs, at least one interclub being with a Key Club, and that a minimum of 50% of the club members participate in interclubs.

Program Coordinator – Responsible for ensuring that interesting program speakers are obtained for all club regular meetings. This activity should be shared among all club members by assigning responsibilities to individual members for obtaining speakers. Care should be taken to provide a balanced series of speakers covering informative subjects of interest to all club members.

Public Relations Coordinator – Responsible for ensuring that the public receives – through the Village Connection, the News Herald, and The Mountain View newspapers, club newsletter, and the local cable TV information channel – current news about meeting dates, club projects, and achievements.

Social Director – Responsible for planning, coordinating and executing three club social events each administrative year. The social, family-oriented events should include a Christmas Program for the club’s regular meeting in December, a Valentine spouse night on or near February 14 of each year, and a family picnic in September. Other social events may also be undertaken.

Insurance Risk Coordinator – Responsible for evaluating Kiwanis-sponsored events to help ensure the safety of participants and all others involved.  Holders of this position require a good understanding of the Kiwanis International Liability Insurance terms and conditions.  The Insurance Risk Coordinator analyzes the risk factors involved in any given task/activity, eliminates risks to the greatest extent possible, transfers remaining risks to other individuals or organizations, and obtains appropriate 'hold-harmless' agreements and certificates of insurance for the club. As appropriate, the Insurance Risk Coordinator will notify the Kiwanis International Liability Insurance underwriter of planned club events to ensure that appropriate insurance coverage will be available.

Community Assessment – this committee is appointed to assess community needs periodically for the purpose of  identifying potential projects for the standing committees to consider – based on community needs. A small committee is formed to interview community leaders, organizations, schools, churches, social agencies, and city/county/state agencies to document needs and priorities for possible club support.

[This page was last updated April 16, 2008 ]